Article ID: 2673231 - View products that this article applies to.
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Summary

By default, when you open a new meeting form, the Room Finder is displayed on the right side of the form for the Appointmenttab and the Scheduling Assistant tab, as seen in the following screen shots:

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Screen shot for the Meeting form


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Screen shot for the Room Finder pane


By clicking the Room Findercontrol in the Optionssection of the Ribbon, you can hide the Room Finder. However, the Room Finder only remains hidden if you hide it on the Appointment tab. If you hide it on the Scheduling Assistant tab, switch back to the Appointment tab, and then switch back again to the Scheduling Assistant tab, the Room Finder is visible again.

For additional information on managing the Room Finder, please see the "More Information" section of this article.

Note There is a known issue in which no available rooms are displayed in the Room Finder pane when you start a meeting outside your working hours.  For more information, click the following article number to view the article in the Microsoft Knowledge Base:
2932395 No available rooms for a meeting outside working hours


More information

When you hidethe Room Finder on the Appointment tab of a meeting form, the following data is written into the Windows registry.

In Microsoft Outlook 2010:
Key: HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Preferences
DWORD: RoomFinderShow
Value: 0 (If you subsequently display the Room Finder, this value is changed to 1)

In Microsoft Outlook 2013:
Key: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Preferences
DWORD: RoomFinderShow
Value: 0 (If you subsequently display the Room Finder, this value is changed to 1)

If you hidethe Room Finder on the Scheduling Assistant tab of a meeting form, the previously mentioned registry data is never used. 

Note You can also configure the RoomFinderShow registry entry under the following policy hive in the registry.

In Outlook 2010:
Key: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook\Preferences
In Outlook 2013:
Key: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\15.0\Outlook\Preferences

If RoomFinderShow is 0 in the previously mentioned policy hive, the Room Finder behaves the following ways when you start Outlook:

  • The Room Finder is not shown by default on the Appointment tab.
  • You can manually enable the Room Finder on the Appointment tab.
  • If you open a new meeting form after enabling the Room Finder in another meeting form, the Room Finder is not shown by default on the Appointment tab of the new meeting form.
  • If you manually enable and then disable the Room Finder on the Appointment tab, nothing is written into the registry.

The only way to completely disable (hide) the Room Finder on the Scheduling Assistant tab is to disable the Microsoft Exchange Add-in. This can be done by using the following steps:

Note Disabling the Microsoft Exchange Add-in is not recommended, as you will also disable features (the "Protect before send" and "Voicemail integration" features) other than the Room Finder.
  1. On the Filetab, click Options.
  2. In the Outlook Options dialog box, click Add-Ins.
  3. In the Add-ins section of the Outlook Options dialog box, click Go.
  4. In the COM Add-Insdialog box, clear the check box for Microsoft Exchange Add-in, and then click OK.
The loading of the Microsoft Exchange Add-in is controlled by the following registry entry.
Key: HKEY_LOCAL_MACHINE\Software\Microsoft\Office\Outlook\Addins\UmOutlookAddin.FormRegionAddin
DWORD: LoadBehavior
Values: 3 = add-in is enabled, 2 = add-in is disabled

Properties

Article ID: 2673231 - Last Review: March 26, 2014 - Revision: 7.0
Applies to
  • Microsoft Outlook 2010
  • Microsoft Outlook 2013
Keywords: 
kbsurveynew kbexpertiseinter kbhowto KB2673231

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