Order of folder synchronization for Outlook 2007 and for Outlook 2010

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Article ID: 2686906 - View products that this article applies to.
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SUMMARY

Consider the following scenario. You configure Microsoft Office Outlook 2007 or Microsoft Outlook 2010 to use Cached Exchange Mode with a Microsoft Exchange Server email account. In this scenario, you experience the following behavior:
  • When you start Outlook or switch from offline mode to the connected state, folders are synchronized from the Exchange server in a specific order.
  • When Outlook is offline and you perform a Send/Receive task, the order varies from the order that is mentioned in the previous bullet point. 
This article lists details for both order sets.

MORE INFORMATION

The order in which Outlook synchronizes folders when Cached Exchange Mode is configured varies, depending on whether you are working offline or are starting Outlook while you are connected to Microsoft Exchange.

Order when you start Outlook 2010 or switch from offline mode to the connected state


When you start Outlook 2010 or switch from offline mode to the connected state, folders are synchronized from the Exchange server in the following order:
  1. Security settings
  2. Calendar
  3. Selected folder (By default, this is the Inbox.)
  4. Contacts
  5. Drafts
  6. Inbox
  7. Tasks
  8. User-created folders (Outlook orders these by using an intelligent learning algorithm that identifies which of these folders are used more frequently.)
  9. Sent Items
  10. Deleted Items
  11. Junk mail
  12. Views
  13. Common Views
  14. Delegate content
  15. Public folder favorites
  16. Forms

After the initial synchronization is performed, Cached Exchange Mode synchronizes folders based on notifications that Exchange sends when folders are updated with new content.

Order when you start Outlook 2007 or switch from offline mode to the connected state

When you start Outlook 2007 or switch from offline mode to the connected state, folders are synchronized from the Exchange server in the following order:

  1. Security settings
  2. Selected folder (By default, this is the Inbox.)
  3. Calendar
  4. Contacts
  5. Drafts
  6. Inbox
  7. Tasks
  8. User-created folders (Outlook orders these by using an intelligent learning algorithm that identifies which of these folders are used more frequently.)
  9. Sent Items
  10. Deleted items
  11. Junk mail
  12. Views
  13. Common Views
  14. Delegate content
  15. Public folder favorites
  16. Forms

After the initial synchronization is performed, Cached Exchange Mode synchronizes folders based on notifications that Exchange sends when folders are updated with new content.

Order when you perform Send/Receive while Outlok is in the Offline state

When you perform a Send/Receive operation while Outlook 2007 or Outlook 2010 is in the Offline state, folders are synchronized from the Exchange server in the following order:

  1. Security settings
  2. Calendar
  3. Contacts
  4. Drafts
  5. Inbox
  6. Tasks
  7. User-created folders
  8. Sent Items
  9. Deleted Items
  10. Junk mail
  11. Views
  12. Common Views
  13. Delegate content
  14. Public folder favorites
  15. Forms

REFERENCES

For information about the order of folder synchronization in Outlook 2003, click the following article number to view the article in the Microsoft Knowledge Base:  
870926 Description of Outlook 2003 with Cached Exchange Mode in an Exchange Server 2003 environment

Properties

Article ID: 2686906 - Last Review: April 2, 2012 - Revision: 2.0
APPLIES TO
  • Microsoft Outlook 2010
  • Microsoft Office Outlook 2007
Keywords: 
KB2686906

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