Spelling and Grammar Tool repeatedly checks same word

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Article ID: 273899 - View products that this article applies to.
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When you check the spelling in a document, the Spelling and Grammar tool may repeatedly check the same word.


This problem occurs when all of the following conditions are true:
  • You click Change All in the Spelling and Grammar dialog box.
  • The spelling checker finds more than one instance of a misspelled word.
  • The misspelled word is not in the main dictionary or custom dictionary.


Press ESC to stop the spelling checker from repeatedly checking the same word.

To prevent this problem from recurring, use any of the following methods.

Method 1: Add the misspelled word to the custom dictionary

To add the misspelled word to your custom dictionary, either click Add to Dictionary in the Spelling and Grammar dialog box, or right-click the misspelled word, and then click Add to Dictionary on the shortcut menu.

Method 2: Use the Replace feature to correct your misspelled word

  1. On the Edit menu, click Replace.
  2. On the Replace tab, type the misspelled word in the Find what box.
  3. Press TAB to go to the Replace with box.
  4. Type your correction to the misspelled word, and then click Replace All.
  5. Click OK when you are prompted with the following message:
    Word has completed its search of the document and has made n replacements.
    Note n is the number of words that were replaced (corrected).
  6. Click Close to close the Find and Replace dialog box.

Method 3: Change each misspelled word individually

  1. On the Tools menu, click Spelling and Grammar.
  2. When Word selects (flags) a misspelled word, type the corrected spelling.
  3. Click Change All.
  4. Click No when you are prompted with the following message:
    You have chosen a word that is not found in the main or custom dictionaries. Do you want to use this word and continue checking?
    Note The misspelled word is now changed and is still selected.
  5. Click Ignore. Spelling and Grammar continues to the next misspelled word.
  6. Repeat your changes to the next misspelled word, and then click Change.
  7. Repeat steps 1 through 3 until the spelling check is complete.


Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.


For more information about correcting spelling errors, click Microsoft Word Help on the Help menu, type check spelling and grammar in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.


Article ID: 273899 - Last Review: February 28, 2014 - Revision: 1.3
  • Microsoft Word 2000 Standard Edition
  • Microsoft Word 2002 Standard Edition
  • Microsoft Office Word 2003
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