The "Color Printing" command is unavailable in Publisher 2003 and in Publisher 2002

When you try to select Color Printing (on the Tools menu, point to Commercial Printing Tools), Color Printing may be unavailable (dimmed).

The Color Printing command is unavailable if your publication is set up for mail merge. A publication set up for mail merge can be printed only in Composite RGB format. It cannot be sent to a commercial printer for color separations and printed in CMYK or spot color mode.

If you want to use spot color or CMYK color separations, you must cancel your mail merge. To do this, follow these steps:

1. On the Tools menu, point to Mail Merge, and then click Cancel Merge.
2. You receive the following message:
   Are you sure you want to cancel this merge?
   
   Click Yes to clear all merge information permanently and convert all merge fields to plain text. Click NO to retain all merge information.
   Click Yes.

The Color Printing features will be available after you complete these steps.

Use the Commercial Printing Tools settings when you are taking a publication to a print shop for color separations and printing from plates on an offset printer. Use the Mail Merge settings for printing envelopes, labels, and other documents. These two features are mutually exclusive in Microsoft Publisher. For more information, click the following article number to view the article in the Microsoft Knowledge Base: