How to troubleshoot Outlook when you cannot send or receive e-mail

Step 1: Open the Mail Setup dialog box

1. Click Start, click Run, type Control in the Open box, and then click OK.
2. Depending on the version of Windows running on your computer, do one of the following:
   • Windows XP:
     
     If you are in the Category View, click User Accounts, and then click Mail.
     If you are not in the Category View, double-click Mail.
   • Windows Vista:
     
     Click User accounts, and then click Mail.
3. The Mail Setup dialog box opens.

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Step 2: Start the New Profile wizard

1. Click Show Profiles.
2. Click Add to start the New Profile wizard.

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Step 3: Create a profile

1. In the Profile Name box, type Test, and then click OK to name the new e-mail profile.
2. Follow the steps appropriate for your version of Outlook:
   • Microsoft Office Outlook 2007
     1. Click to select the Manually configure server settings check box.
     2. Click Next.
     3. On the Choose E-mail service page, click Internet E-mail.
     4. Click Next.
     5. Fill in the boxes in the Internet E-mail Settings dialog box. Make sure that the Account Type setting is set to POP3.
        
        Note Enter the information from your ISP or from your e-mail administrator in the Incoming mail server box and in the Outgoing mail server (SMTP) box.
     6. Click Next, follow the prompts to finish setting up your account, and then click Finish.
     7. Your new profile is created. Go to step 4.
   • Microsoft Office Outlook 2003 and earlier versions of Outlook
     1. Click Add a new e-mail account.
     2. Click Next.
     3. Click POP3.
     4. Click Next.
     5. Fill in the boxes in the Internet E-mail Settings dialog box. Make sure that the Account Type setting is set to POP3.
        
        Note Enter the information from your ISP or from your e-mail administrator in the Incoming mail server and Outgoing mail server (SMTP) boxes.
     6. Click Next.
     7. Click Finish.
     8. Your new profile is created. Go to step 4.

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Step 4: Set the default profile

1. On the Mail dialog box, under the When Starting Microsoft Outlook, use this profile box, click to select the new profile that you created in step 3.
2. Click OK.
3. Use Outlook to send yourself an e-mail.
   
   If you successfully receive the e-mail, you have completed troubleshooting the problem.
   
   If you do not receive the e-mail, creating a new profile did not resolve your problem. Try method 2.
   
   Note If you use Dial-Up Networking to connect to the Internet, unfortunately, this article will not be able to help you further. Refer to the "Next steps" section for additional options.

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Step 1: Open the Network Connection Properties dialog box

1. Depending on the version of Windows running on your computer, do one of the following:
   • Windows XP or Windows 2000: Click Start, and then click Run.
   • Windows Vista: Click Start
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     .
2. Type ncpa.cpl and then press Enter to open the Network Connections window.
3. Right-click your connection to the Internet, and then click Properties.
   
   Note If more than one connection is displayed in the Network Connections window, the connection that you use to connect to the Internet should say Connected or something similar.

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Step 2: Verify that the connection uses TCP/IP

1. On the General tab, make sure that the Internet Protocol (TCP/IP) check box is selected. If it is not, click to select the Internet Protocol (TCP/IP) check box.
2. Click OK.
3. Click Yes if you are prompted to restart your computer.
4. Use Outlook to send yourself an e-mail.
   
   If you successfully receive the e-mail, you have completed troubleshooting the problem.
   
   If you do not receive the e-mail, unfortunately, this article did not help you. Refer to the "Next steps" section for additional options.

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• Searchable Knowledge Base (http://support.microsoft.com/search/?adv=1) : Search technical support information and self-help tools for Microsoft products.
• Solution Centers (http://support.microsoft.com/select/?target=hub) : View product-specific frequently asked questions and support highlights.
• Microsoft Product Support Newsgroups (http://www.microsoft.com/communities/newsgroups/default.mspx) : Contact counterparts, peers, and Microsoft Most Valuable Professionals (MVPs).
• Other Support Options (http://support.microsoft.com/default.aspx?pr=csshome) : Use the Web to ask a question, contact Microsoft Customer Support Services, or provide feedback.

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Other Internet connection issues

• Most Internet addresses and connection settings are case-sensitive. Check for correct capitalization.
• Establish the Internet connection, and then start Outlook. If you receive an error message when you try to send or to receive e-mail, confirm all Internet Mail settings with your ISP. You may have typed a DNS address or a news server address instead of the mail server address.
• Remote mail configurations may cause unexpected results. If you configure a service for remote mail, you may lose connections. Alternatively, e-mail may not be sent or received as expected.

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