How to open documents from FTP site and save documents to FTP site with Office programs.

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Article ID: 290142 - View products that this article applies to.
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SUMMARY

This step-by-step article describes how to open documents from, and save documents to, a File Transfer Protocol (FTP) Web site by using Microsoft Office programs.

Open a File from an FTP Site

To open a file from an FTP site, follow these steps:

For Office 2003 and earlier versions of Office:
  1. On the File menu, click Open.
  2. In the Look In list, click Add/Modify FTP Locations.
  3. In the Name of FTP Site box, type the name of the FTP server.

    For example, if the FTP site is located on the Internet, type the name by using this format:
    ftp://ftp.microsoft.com
    If the FTP site is part of your company's intranet, type the name by using this format:
    ftp://server name/folder
  4. If the FTP site supports anonymous authentication, click the Anonymous option.

  5. If you must have a user account on the FTP site, click the User option, and then type your name in the User list. Then, type your password (if you have one) in the Password box.
  6. Click Add.
  7. Click OK.
The FTP site appears in the list of sites where you can open or save files.


For 2007 Office programs:
  1. In the upper-right corner of the Office program window, click the Microsoft Office Button, and then click Open.
  2. In the Look In list, click Add/Modify FTP Locations.
  3. In the Name of FTP Site box, type the name of the FTP server.

    For example, if the FTP site is located on the Internet, type the name by using this format:
    ftp://ftp.microsoft.com
    If the FTP site is part of your company's intranet, type the name by using this format:
    ftp://server name/folder
  4. If the FTP site supports anonymous authentication, click the Anonymous option.
  5. If you must have a user account on the FTP site, click the User option, and then type your name in the User list. Then, type your password in the Password box if you have a password.
  6. Click OK.

Save a File to an FTP Site

  1. For Office 2003 and earlier versions of Office:
    On the File menu, click Save As.

    For 2007 Office programs:
    On the File menu, click Save As.
  2. In the Save In list, click the name of the FTP location.

    The path should look similar to the following:
    ftp://ftp.microsoft.com
    If you have not defined an FTP site, see the "Open a File from an FTP Site" section of this article.
If you have appropriate access permissions to the FTP site, you should be able to save files to the FTP site.

Troubleshooting

To verify your connection to the FTP site, follow these steps:
  1. Click Start, and then click Run.
  2. Type the name of the FTP site.

    For example, type:
    ftp://ftp.microsoft.com
If your Web browser starts and you can see the contents of the FTP site, you have the correct access to the site.

This feature requires that you have open and save permissions on the FTP site.

REFERENCES

For additional information, click the following article numbers to view the articles in the Microsoft Knowledge Base:
310723 How to configure FTP folders and permissions for domain authentication in IIS
306781 How to access FTP sites directly by using Internet Explorer 5.5
290298 OFFXP: How to publish a Web document to an FTP site

Properties

Article ID: 290142 - Last Review: January 31, 2007 - Revision: 8.2
APPLIES TO
  • Microsoft Office Access 2007
  • Microsoft Office Access 2003
  • Microsoft Access 2002 Standard Edition
  • Microsoft Office Excel 2007
  • Microsoft Office Excel 2003
  • Microsoft Excel 2002 Standard Edition
  • Microsoft Office PowerPoint 2007
  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002 Standard Edition
  • Microsoft Office Word 2007
  • Microsoft Office Word 2003
  • Microsoft Word 2002
Keywords: 
kbsavefile kbopenfile kbnetwork kbfaq kbweb KB290142

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