Select the product you need help with
- Internet Explorer
- Windows Phone
- More products
How to use the vCard feature in Outlook
Article ID: 290840 - View products that this article applies to.
This article was previously published under Q290840
For a Microsoft Outlook 2000 version of this article, see 197026
For a Microsoft Outlook 98 version of this article, see 179430
Microsoft Outlook supports the vCard and vCalendar features. These are a powerful new approach to electronic Personal Data Interchange (PDI).
PDI occurs every time individuals communicate in either a business or personal context. These interchanges frequently include the exchange of information, such as business cards, telephone numbers, addresses, dates and times of appointments. The vCard and vCalendar features facilitate PDI electronically.
This article discusses how to implement the vCard feature in Outlook. For information on the vCalendar feature, see the "References" section.
This article discusses the following topics:
vCard serves as an electronic business card. It is a convenient way of exchanging personal information such as name, address, phone number, and e-mail address.
How to create a vCardUse the following steps to create a vCard:
How to distribute a vCardYou can distribute a vCard file as you distribute any other computer file. To do this:
How to automatically process a vCardWith Outlook, you can automatically convert a vCard that was received from an external source to an Outlook Contact record. If the vCard arrives as an e-mail attachment, you can double-click the vCard attachment and then click Save And Close to add it to your default Contact folder. Alternatively, you can create a Contact from a vCard by dragging it to the Contacts folder.
NOTE: If the vCard icon appears as a generic Windows icon, it does not open when you double-click the icon, or you may receive an Open With prompt because the vCard File program is not associated with the .vcf file type.
If you receive the vCard in the form of a file on a disk, you can import it into your default Contact folder by using the Outlook "Import and Export Wizard." To do this, follow these steps:
How to store a vCard in a secondary contacts folderIf you import a vCard file, or if you open and then save a vCard file, it is placed directly into your default Contacts folder in the default message store.
To store the vCard in a Contacts folder other than the default, you can drag the vCard file to the secondary folder or first import it into the default Contacts folder, and copy it to the secondary folder.
How to include a vCard with your automatic signatureTo do this, follow these steps:
How to manually process a vCard as a text fileA vCard record is merely a text file. If you do not have an automated facility with which to process vCard records, you can open them with a text editor and then use the information. The contents of a vCard file varies with the information inserted by the file creator. However, a typical file that is created from a Contact record resembles the following file when it is opened in a text editor:
Note Text formatting that is applied to entries in the Notes field is not preserved when the .vcf file is save to your hard disk. The file format is preserved in ASCII text only.
BEGIN:VCARD VERSION:2.1 N:Doe;John;;; FN:John Doe ORG:Doe Company, The; TITLE: President NOTE;ENCODING=QUOTED-PRINTABLE: This is a note associated with this contact=0D=0A TEL;WORK;VOICE:(987) 123-4567 TEL;HOME;VOICE:(987) 765-4321 TEL;CELL;VOICE:(987) 135-8642 TEL;WORK;FAX:(987) 246-1357 ADR;WORK:;;1234 North Street;Anytown;TX 751234;;United States of America LABEL;WORK;ENCODING=QUOTED-PRINTABLE:1234 North Street=0D=0AAnytown, TX 751234 =0D=0AUnited States of America URL: URL:<WWLINK TYPE="GENERIC" VALUE="http://www.doeweb.com">http://www.doeweb.com</WWLINK> EMAIL;PREF;INTERNET:firstname.lastname@example.org REV:19980114T170559Z END:VCARD
For more information about the vCalendar feature, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/179431/ )How to use vCalendar in Outlook 98