WD2002: Outline Numbering Is Not Reapplied

When you apply outline numbering to a document, remove the outline numbering formatting from all the paragraphs, and then reapply the formatting, Microsoft Word may reapply outline numbering only to the paragraph that contains the insertion point.

This behavior occurs when you customize the outline numbering format to link to specific styles in the document. When you do this, outline numbering (which is a document-specific attribute) is set only once in the document. The attribute is not cleared when you reset the Link level to style setting to (no style).

To reset paragraph formatting and reapply outline numbering, follow these steps in the order in which they are presented.

Reset Paragraph Formatting

1. Select the paragraphs from which you removed the Outline Numbering format.
2. Press CTRL+Q.
   
   NOTE: If you use List Styles, this step resets the paragraph formatting for the selected paragraphs to the default formatting, and reapplies the Numbering format.

Select the Paragraphs and Reapply Outline Numbering

1. Select the paragraphs from which you removed the Outline Numbering format.
2. On the Format menu, click Bullets and Numbering.
3. Click the Outline Numbered tab, select an Outline Numbering format, and then click OK.

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

In Word, outline numbering is a document-specific attribute that cannot be reset.

To link a numbering level to a style, follow these steps:

1. On the Format menu, click Bullets and Numbering.
2. Click the Outline Numbered tab.
3. Select a numbering style and click Customize.
4. In the Level list, click the level that you want. Click the More button, and then click the style that you want to link to the level in the Link level to style list.
5. Repeat step 4 for each level that you want to link to a style.
6. Click OK.