Article ID: 291474 - View products that this article applies to.
This article was previously published under Q291474
For a Microsoft Word 2000 version of this article, see 212356
For a Microsoft Word 98 Macintosh Edition version of this article, see 187816
Fields in a document that is protected for forms may not be updated as you fill out the form.
This article describes how these fields can be updated and how to use a macro to automatically insert and update the result of one form field into another area of a form.
Method 1: Use the "Calculate on Exit" OptionIn Word, form fields include a Calculate on exit option. When this option is enabled, fields and form fields can be updated in a protected form document.
To enable the Calculate on exit option, follow these steps:
For more information, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/212244/ )How to update Text form fields automatically by using the Calculate on exit option in Word 2000 or Word 2002
Method 2: Reference a Form Field Entry Elsewhere in a DocumentThere may be times that you may want to reference a form field entry elsewhere in a document.
To repeat a form field entry using a reference field, follow these steps:
To update fields when printing, follow these steps:
Method 3: Use a MacroMicrosoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
For more information about how to use the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:
290140If you need all fields to be updated on the screen as you fill out the form, including fields not updated using the Calculate on exit option as described in Method 1, use the following macro as the On exit macro for your form field(s):
(http://support.microsoft.com/kb/290140/EN-US/ )How to run the sample code for the Office XP programs from Knowledge Base articles
NOTE: Running the following macro updates all fields in the entire document, including linked objects (for example, a linked Microsoft Excel spreadsheet).
NOTE: Because this exit macro may cause a slight delay on some computers, you may choose to select the Update Fields on printing option if this is to be a printed form. You may also choose to select the Calculate on exit option as described in Method 1.
(http://go.microsoft.com/fwlink/?LinkId=151500)for other considerations.