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How to manage a .pst file for two different computers in Outlook
Article ID: 291627 - View products that this article applies to.
This article was previously published under Q291627
For a Microsoft Outlook 2000 (CW) version of this article, see 238777
For a Microsoft Outlook 98 (CW) version of this article, see 179735
You cannot automatically synchronize personal folders (.pst) files between two different computers in Microsoft Outlook. This article describes how you can work around this to have this capability.
The following work arounds are the available to synchronize a .pst file between two different computers:
How to Use an Offline Folder FileIf you are using Microsoft Exchange Server as your e-mail service, the best way to synchronize data between two computers is to use an .ost file. This allows automatic synchronization between the data stored on the server and each computer that is using the server.
For additional information about how to use an .ost file, click the article number below to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/286038/EN-US/ )OL2002: What Are Offline Folders and How Do You Use Them?
How to Copy the Personal Folders FileYou can use a .pst file, and copy it from one computer to another. An issue with this technique is that a .pst file can become very large and may be too large to copy to a disk. In this event, you can use Microsoft Windows Backup or another backup utility that has the ability to write a file across multiple disks.
NOTE: When you use the Briefcase utility that is included with Microsoft Windows 95 to synchronize the two computers, the .pst file is less than 1.44 megabytes (MB) in size. The Briefcase utility included with Microsoft Windows 98 does not have this size limitation.
(http://support.microsoft.com/kb/142574/EN-US/ )How to Install and Use Briefcase
(http://support.microsoft.com/kb/130076/EN-US/ )Briefcase Cannot Contain More Than 1.44 MB
How to Copy Only the Calendar, Contacts, and Task FoldersA large .pst file is usually the result of messages stored in the Inbox, Deleted Items, and other e-mail folders. You can share your Calendar, Contacts, and Tasks folders without sharing all of your e-mail folders by using the following procedure:
How to Create a Second PST File
How to Copy Your Calendar, Contact, and Task Items to the New Folders
IMPORTANT: Verify that these new folders contain all the items that were in the original folders before you continue.
How to Remove the Contents of Your Original Calendar, Contacts, and Tasks Folders
Microsoft Office Outlook 2010
How to Create a Second PST File in Outlook 2010
How to Copy Your Calendar, Contact, and Task Items to the New Folders in Outlook 2010
How to Remove the Contents of Your Original Calendar, Contacts, and Tasks Folders in Outlook 2010