AutoSignature uses the format of the received message in Outlook

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Article ID: 291655 - View products that this article applies to.
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SUMMARY

When you forward or reply to a message and insert an AutoSignature, your signature may appear in plain text format.

When you receive a message in Microsoft Outlook, the Outlook editor determines the format that is used when the message was composed, and uses this format to display the message. When you reply or forward the message, Outlook applies the same format. If the format is plain text, the format of the signature converts to plain text also.

MORE INFORMATION

Outlook allows you to create an AutoSignature in Hypertext Markup Language (HTML), Microsoft Outlook Rich Text, and plain text message formats. If you use either HTML or Outlook Rich Text as your default e-mail format, you can apply font and paragraph characteristics to your AutoSignature. If you use plain text as your default e-mail format, your AutoSignature uses the font that you chose to display when you compose and read plain text.

Use the following steps to apply a default e-mail message format:
  1. On the Tools menu, click Options.
  2. On the Mail Format tab, click to select one of the formats in the Compose in this message format box in the Message Format section.
The AutoSignature that you create in Outlook is applied to messages that you compose with Microsoft Word. You can also create an AutoSignature in Outlook 2003 and in Outlook 2003 to apply to your e-mail messages. To do this, follow these steps:
  1. On the Actions menu, point to New Message Using, and then click Microsoft Word (Rich Text).
  2. On the untitled message Tools menu, click Options.
  3. On the General tab, click the E-mail Options button.
  4. On the E-mail Signature tab, type the title of your new signature, and then create your e-mail signature (applying the format that you want).
  5. Click Add to add the new signature to the list.
  6. Click either Yes or No when you receive the following prompt:
    Do you want to make this your e-mail signature for all messages
  7. Click OK twice.
To create an AutoSignature in Outlook 2007 to apply to your e-mail messages, follow these steps:
  1. On the Actions menu, point to New Mail Message Using, and then click Rich Text.
  2. On the Insert tab, click Signature in the Include group, and then click Signatures.
  3. On the E-mail Signature tab, click New, enter the name of the signature, and then click OK.
  4. Create an e-mail signature, apply the formatting that you want, and then click OK.

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Article ID: 291655 - Last Review: November 10, 2006 - Revision: 1.1
APPLIES TO
  • Microsoft Office Outlook 2007
  • Microsoft Office Outlook 2003
  • Microsoft Outlook 2002 Standard Edition
Keywords: 
kbexpertisebeginner kbhowto KB291655

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