Not all list items are displayed in the AutoFilter list in Excel

Article ID: 295971 - View products that this article applies to.
This article was previously published under Q295971
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SYMPTOMS

When you use the AutoFilter command in Microsoft Excel, the AutoFilter list may not display all the unique visible items in a column as expected.
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CAUSE

In Excel 2000-Excel 2003, the limitation of the amount of entries in the  AutoFilter list is 1,000. If you have more than 1,000 unique items in the list, only the first 1,000 items appear.

In Excel 2007-Excel 2010, the limitation of the amount of entries in the  AutoFilter list is 10,000. If you have more than 10,000 unique items in the list, only the first 10,000 items appear.



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WORKAROUND

To work around this issue, use the AutoFilter command on several smaller sections of the data instead of on all the data at the same time. All list items will be visible if each subset has no more unique members than the limit for the particular version of Excel.


In Excel 2010, the filter dropdown has a new feature to search for the item. If you search for an item even if you do no not see it displayed in the filter dropdown.



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Properties

Article ID: 295971 - Last Review: May 31, 2011 - Revision: 6.0
APPLIES TO
  • Microsoft Excel 97 Standard Edition
  • Microsoft Excel 2000 Standard Edition
  • Microsoft Excel 2002 Standard Edition
  • Microsoft Office Excel 2003
  • Microsoft Office Excel 2007
  • Microsoft Excel 2010
  • Microsoft Excel 98 for Macintosh
  • Microsoft Excel X for Mac
  • Microsoft Excel 2001 for Mac
  • Microsoft Excel 2004 for Mac
Keywords: 
kbpending kbprb KB295971
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