Article ID: 302939 - View products that this article applies to.
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To share your Microsoft Publisher publication with people who do not have Publisher installed but who have Microsoft Word installed, use any of the following methods:

Paste your publication in HTML format in Word

Note We recommend this method when you need to make changes to the copy you save in Word.
  1. In Microsoft Publisher, open the publication to the page that you want to save in Word. For example, open the publication to page 1.
  2. On the Edit menu, click Select All.
  3. On the Edit menu, click Copy.
  4. Start Microsoft Word and open a new blank document.
  5. Use Paste Special to paste the page to Word as HTML. For example, in the Paste Special dialog box, select HTML Format, and then click Insert or click OK.
  6. Press CTRL+END to go to the bottom of the page in Word.
  7. Press CTRL+ENTER to insert a new page in your Word document. The pointer will be at the top of the next page.
  8. Repeat steps 1–3 to copy the next page in your publication that you want to save in Word.
  9. Repeat step 5 to paste the page to Word as HTML.
  10. Repeat steps 6–9 to insert each publisher page as HTML that you want to save in Word.
  11. Save your Word document.


Save or paste your publication as a picture in Word

Note When you use these methods, you cannot make changes to the copy you save in Word. If you need to make changes to the copy you save in Word, see Paste your publication in HTML format in Word.
  • Save your publication as a picture and insert it into Word

    1. In Microsoft Publisher, open the publication to the page that you want to save in Word. For example, open the publication to page 1.
    2. On the File menu, click Save As.
    3. In the Save as type box, choose an image type such as JPEG File InterchangeFormat (*.jpg).
    4. Name your page image and then save it to a location of your choice. For example, name the page image as Page1.jpg and save it to a folder on your Desktop.
    5. Repeat steps 1–4 for each page in your publication that you want to save in Word.
    6. Start Microsoft Word and open a new blank document.
    7. On the Insert menu, click Picture.
    8. Locate and insert the page image you saved in steps 1–4. For example, choose the Page1.jpg image and then click Insert.
    9. Press CTRL+END to go to the bottom of the page in Word.
    10. Press CTRL+ENTER to insert a new page in your Word document. The pointer will be at the top of the next page.
    11. Repeat steps 7–10 to insert each publisher image that you want to save in Word.
    12. Save your Word document.
  • Copy and paste your publication into Word as a picture

    1. In Microsoft Publisher, open the publication to the page that you want to save in Word. For example, open the publication to page 1.
    2. On the Edit menu, click Select All.
    3. On the Edit menu, click Copy.
    4. Start Microsoft Word and open a new blank document.
    5. Use Paste Special to paste the page to Word as a picture. For example, in the Paste Special dialog box, choose Picture (JPEG) and then click Insert or click OK.
    6. Press CTRL+END to go to the bottom of the page in Word.
    7. Press CTRL+ENTER to insert a new page in your Word document. The pointer will be at the top of the next page.
    8. Repeat steps 1–3 to copy the next page in your publication that you want to save in Word.
    9. Repeat step 5 to paste the page to Word as a picture.
    10. Repeat steps 6–9 to insert each publisher page as an image that you want to save in Word.
    11. Save your Word document.

Save your publication in Rich Text Format in Word

Note This method is recommended if you need to make changes to the copy you save in Word. However, images are not saved when you save as Rich Text Format and will not be displayed in Word.
  1. In Microsoft Publisher, open the publication that you want to save in Word.
  2. On the File menu, click Save As.
  3. In the Save as type box, choose Rich Text Format (*.rtf).
  4. Name your new publication and then save it to a location of your choice. For example, name the publication "MyPublication.rtf," and then save it to a folder on your desktop.

    Note After you click Save, you receive a message that resembles the following:

    The file type you selected only supports text. To save only the text of this publication, click OK. To save the entire publication, Click Cancel, and then choose the Publisher (.pub) file type.

  5. Start Microsoft Word.
  6. On the File menu, click Open.
  7. Locate and open the publication you saved in step 4. For example, select MyPublication.rtf, and then click Open.
  8. Save your Word document.

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Properties

Article ID: 302939 - Last Review: August 8, 2013 - Revision: 3.0
Applies to
  • Microsoft Office Publisher 2003
  • Microsoft Publisher 2002 Standard Edition
  • Microsoft Publisher 2000 Standard Edition
Keywords: 
kbhowto KB302939

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