The Package for CD feature in PowerPoint 2003 allows you to
copy one or more presentations and supporting files onto a CD.
How to Package a Presentation for a CD
Open the presentation that you want to package. If you are
working with a new presentation that has not been previously saved, save the
Note Before you give others a copy of the presentation, it is a good
idea to review personal and hidden information and decide if it is appropriate
to include. You may want to remove comments, ink annotations, and markup before
you package your presentation.
Insert a CD in the CD drive.
You must have one of the following types of CDs: a
blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW with
existing content that can be overwritten.
If you use a CD-R, make sure that you copy all the
files that you want onto the CD the first time. After the files are copied, you
cannot add more files to the CD.
On the File menu, click Package
In the Name the CD box, type a name for
To specify the presentations that you want to include and
to specify the play order, do any of the following:
To add more presentations or other files that are not
included automatically, click Add Files. Select the files that
you want to add, and then click Add.
By default, presentations are set up to run
automatically in the order that they are listed in the Files to be
copied list. To change the play order, select a presentation, and then
click the Up Arrow button or the Down Arrow
button to move it to a new position in the list.
Note By default, the presentation that is currently open is already in
the Files to be copied list. Files that are linked to the
presentation, such as media files, are included automatically but will not
appear in the Files to be Copied list. Additionally, the
PowerPoint Viewer 2003 is included by default so that you can run the packaged
presentation on a Microsoft Windows-based computer that does not have
To remove a presentation, select the presentation, and
then click Remove.
To change the default settings, click
Options, and then do any of the following:
To exclude the PowerPoint Viewer, click to clear the
PowerPoint Viewer check box.
To prevent presentations from playing automatically or
to specify a different automatic play option, select your preference from the
Choose how presentations will play in the PowerPoint Viewer
To include TrueType fonts, click to select the
Embedded TrueType fonts check box.
To require a password to open or edit all packaged
presentations, under Secure the PowerPoint files, type the
password that you want to use.
Click OK to close the
Options dialog box.
Click Copy to CD.
Note You can use this procedure to package one or more presentations
into a folder on your computer or a network location instead of onto a CD. To
do this, click Copy to Folder instead of Copy to
CD, and then provide the folder information.
Note The Copy to CD button is not available on
Windows 2000 because it does not include the files that you require. If your
Windows 2000 can be used to burn CDs, use the Copy to Folder
button and burn the contents of the resulting folder by using the CD burning
software that you typically use.
For more information about how to customize your PowerPoint
presentation package, copying to a CD or to a folder, and operating system
requirements, visit the following Microsoft Office Online Assistance Center Web