Filtered data source may not show the correct number of records in Word 2002

Article translations Article translations
Article ID: 825013 - View products that this article applies to.
Expand all | Collapse all

On This Page


When you try to filter a data source in a Microsoft Word mail merge, the filter may not show the correct number of records.


This problem may occur if you filter a data source by using multiple filters.


To work around this problem, use one of the following methods.

Method 1: Use the Advanced option

To use the Advanced option, follow these steps:
  1. In the Mail Merge Recipients dialog box (if your data source is already attached to your mail merge main document, click Edit recipient list in Step 3 of 6 in the Mail Merge task pane), click a down-arrow next to one of the fields (column headings).
  2. In the drop-down menu, click Advanced.
  3. On the Filter Records tab, enter the criteria that you want to use to filter your mail merge.

Method 2: Enter a range filter last

If you use a range filter (such as FieldName is less than 10), enter the range field last after you enter all your other filter criteria.


Article ID: 825013 - Last Review: December 19, 2003 - Revision: 1.1
  • Microsoft Word 2002 Standard Edition
kbprb KB825013

Give Feedback


Contact us for more help

Contact us for more help
Connect with Answer Desk for expert help.
Get more support from