Article ID: 825239 - View products that this article applies to.
This article discusses the Content Approval feature in Microsoft Windows SharePoint Services, and contains information about the Approval Status of items that are contained in a list or in a document library after you enable the Content Approval feature for that list or document library.
The Content Approval feature permits you to create a list or a document library where items or files that are submitted by users are not visible to other site users until the items or the files are approved by a user (such as the site administrator) who belongs to a site group that has the Manage Lists right. If you enable the Content Approval feature, the following two views are added to the list or to the document library:
Items that are submitted by site administrators or users who have the Manage Lists right are automatically approved. However, other administrators or users who have the Manage Lists right can still reject the items. Rejecting an item or a file does not delete it or prevent users from viewing it. Users can also view pending items. To help prevent users from viewing rejected or pending items, the submitter or a user who is a member of the Administrator site group or a site group that has the Manage Lists right must manually delete the items.
Enable Content Approval for a List or a Document LibraryTo enable content approval for a list or a document library in your Windows SharePoint Services site, follow these steps:
Approve or Reject an Item in a List of Document LibraryTo approve or reject an item in a list or document library, follow these steps: