How to import and export information in OneNote

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Article ID: 830047 - View products that this article applies to.
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Summary

This article describes how to import and export information in Microsoft Office OneNote 2010, OneNote 2007, and OneNote 2003.

How to import into OneNote 2010 and OneNote 2007

In OneNote 2010 and OneNote 2007, you can import information into your notes in several ways. You can insert documents and files, and paste screen clippings from other programs.

You can also import information by using the print driver that installs with OneNote. The print driver lets you send information from any computer file to a page in your OneNote notebook, and this "prints" the information to that page instead of sending it to an actual printer.

To do this, follow these steps:
  1. Use the appropriate program to open the document or file that you want to import into OneNote. For example, use Microsoft Office Word to open documents or Microsoft Office Excel to open Excel workbooks.
  2. On the File menu, click Print.

    Note Some third-party programs might have different interfaces than the Windows interface. Print commands may have different names and may be in different locations than the commands described in these steps. 
  3. In the Print dialog box, select Send to OneNote as the printer, and then click Print. See image.
    Note When you print a file to OneNote by using the OneNote print driver, a copy of the file's contents is imported. OneNote does not maintain a link to the source file. If the source file is updated, those changes do not appear in your notebook unless you import the file again.
To set OneNote print driver options, follow these steps:
  1. Open the document or file that you want to import.
  2. On the File menu, click Print.

    Note Some third-party programs might have different interfaces than the Windows interface. Print commands may have different names and may be in different locations than the commands described in these steps.
  3. In the Print dialog box, click Preferences. See image.
  4. In the Send To OneNote Properties dialog box, specify the page size and orientation that you want, and then click OK. See image.

How to import into OneNote 2003

In OneNote 2003, there is no import feature for other programs. To import content from other programs into OneNote 2003, you can copy the content into OneNote.

For more information, click the following article number to view the article in the Microsoft Knowledge Base:
831032 How to create links to other files in OneNote 2003

OneNote 2003 SP1

In OneNote 2003 Service Pack 1 (SP1), you can import content from documents and other files by using Microsoft Document Imaging (MDI). For more information, go to the Insert a document or file Microsoft Office Online website.

Windows Journal

You cannot import ink content from Microsoft Windows Journal into OneNote 2003. You can copy and paste Windows Journal content into OneNote 2003 as a picture, but you can't edit, search, or use other OneNote 2003 inking features with the content. You can convert the ink to text in Windows Journal and then paste the text into OneNote 2003. 

How to export from OneNote 2010

To export OneNote 2010 files to another file format, follow these steps:
  1. On the File menu, click Save As.
  2. Click OneNote 2010 Section (*.one) in the Select Format area. See image.
    Note You can also click any of the following file types:
    • OneNote 2007 Section (*.one)
    • Word Document (*.docx)
    • Word 97-2003 Document (*.doc)
    • PDF (*.pdf)
    • XPS (*.xps)
    • Single File Web Page (*.mht)
  3. Click Save As.
  4. Enter a name for the file, and then click Save.

How to export from OneNote 2007

  1. On the File menu, click Save As.
  2. In the Save as type box, click OneNote Sections (*.one). See image.
    Note You can also click any of the following file types:
    • OneNote Single File Package (*.onepkg)
    • Single File Web Page (*.mht)
    • PDF (*.pdf)
    • XPS Document (*.xps)
    • Microsoft Office Word XML Document (*.docx)
    • Microsoft Office Word (*.doc)
  3. Click Save.

How to export from OneNote 2003

You can export OneNote 2003 files or MHTML files from OneNote 2003. To do this, follow these steps:
  1. On the File menu, click Save As.
  2. In the Save as type box, click OneNote Sections or click Single Web Page (Publish a copy).
  3. Click Save.
When you save a OneNote 2003 file as a single webpage, the file is saved in MHTML format. MHTML files are readable in most Internet browsers. 

Note There is no export feature in OneNote 2003 for other programs. For all other programs, you can copy and paste the content from OneNote 2003 into the program that you want.

Properties

Article ID: 830047 - Last Review: July 12, 2013 - Revision: 9.1
Applies to
  • Microsoft OneNote 2010
  • Microsoft Office OneNote 2007
  • Microsoft Office OneNote 2003
Keywords: 
kbhowto kbimport kbexport kbinfo kbsmbportal KB830047

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