How to import and export information in OneNote

This article describes how to export and import information in Microsoft Office OneNote 2007 and in Microsoft Office OneNote 2003.

How to import into OneNote 2007

OneNote 2007 supports a variety of ways to import information into your notes. You can insert documents and files. You can also paste screen clippings from other programs.

Another way to import information is to use the print driver that is automatically installed with OneNote 2007. The print driver lets you send information from any computer file to a page in your OneNote notebook as if you were "printing" the information to that page instead of sending it to an actual printer.

To import, or to "print," a document or file into OneNote in this manner, follow these steps:

1. Open the document or file that you want to import into OneNote in the program in which it was created. For example, open Microsoft Word for document files and Microsoft Excel for Excel workbooks.
2. On the File menu, click Print.
   
   Note Some third-party programs do not follow Microsoft Windows interface guidelines. Therefore, printing commands may have different names and may be in different locations than are described in these steps.
3. In the Print dialog box, select Send to OneNote 2007 as the printer, and then click OK.
   
   Note When you print a file to OneNote by using the OneNote print driver, a copy of the file's contents is inserted. OneNote does not maintain a link to the source file. If the source file is later updated, those changes do not appear in your notes.

To set OneNote print driver options, follow these steps:

1. Open the document or file that you want to import in the program in which it was created.
2. On the File menu, click Print.
   
   Note Some third-party programs do not follow Windows interface guidelines. Therefore, printing commands may have different names and may be in different locations than are described in these steps.
3. In the Print dialog box, click Properties.
4. In the Send To OneNote 2007 Properties dialog box, specify the page size and orientation that you want, and then click OK.

How to export from OneNote 2007

To export OneNote 2007 files, follow these steps:

1. On the File menu, click Save As.
2. In the Save as type box, click OneNote Sections (*.one).
   
   Note You can click any one of the following file types:
   • OneNote Single File Package (*.onepkg)
   • Single File Web Page (*.mht)
   • PDF (*.pdf)
   • XPS Document (*.xps)
   • Microsoft Office Word XML Document (*.docx)
   • Microsoft Office Word (*.doc)
3. Click Save.

How to import into OneNote 2003

In OneNote 2003, there is no import feature for other programs. To import content from other programs into OneNote 2003, you can use a copy-and-paste operation.

For additional information, click the following article number to view the article in the Microsoft Knowledge Base:

OneNote 2003 SP1

In OneNote 2003 SP1, you can import content from documents and other files by using Microsoft Document Imaging (MDI). For more information, visit the following Microsoft Office Online Web site:

Microsoft Windows Journal

You cannot import ink content from Windows Journal in OneNote 2003. You can copy and paste Windows Journal content in OneNote 2003 as a picture, but you cannot edit the ink content and you cannot search or use other OneNote 2003 inking features with the content. You can convert the ink into text in Windows Journal and paste the text in OneNote 2003.

How to export from OneNote 2003

You can export OneNote 2003 files or MHTML files from OneNote 2003. To do this, follow these steps:

1. On the File menu, click Save As.
2. In the Save as type box, click OneNote Sections or click Single Web Page (Publish a copy).
3. Click Save.

When you save as a single Web page, the file is saved in MHTML format. MHTML files are readable in most Internet browsers.

Note There is no export feature in OneNote 2003 for other programs. For all other programs, you can copy and then paste the content from OneNote 2003.