This article describes how to use the Show in Groups feature
in Microsoft Office Outlook 2007 and in Microsoft Office Outlook 2003. The Show in Groups feature is a new feature
that was introduced in Outlook. You can use the Show in Groups feature to
organize and display your Outlook data. You can use the Show in Groups
feature to make it easier to identify sets of data that are returned by a
particular filtered view setting. For example, when you view your e-mail
messages by date, the Show in Groups feature organizes your e-mail messages to
present the data under group headings such as Today, Yesterday, and Last
How to turn on the Show in Groups feature
By default, the Show in Groups feature is turned on for all
Outlook folders. To turn on the Show in Groups feature for your Inbox,
follow these steps:
- Start Outlook.
- In the left pane, click your Inbox
- On the View menu, point to Arrange
By, and then click to select the Show in Groups check
Currently, you cannot turn on or turn off the Show in Groups
feature for multiple folders at the same time. You must turn on the Show in
Groups feature for each folder. Note
If you want to reset Outlook to the default view
configuration, use the /cleanviews
switch when you start Outlook.
How to shade group headings
When you organize your Outlook data in groups, you can use
the Shade group headings
option to provide a contrasting
visual display of the grouped information with colored group headers. To turn
on the Shade group headings
option, follow these steps:
- On the View menu, point to Arrange
By, point to Current View, and then click
Customize Current View.
- Click Other Settings.
- In the Grid Lines and Group Headings area,
click to select the Shade group headings check box. Notice
that the Show items in Groups option can also be turned on or
turned off in this area.
- Click OK two times.
The Shade group headings
option corresponds to
the selected Windows XP color scheme. For example, if you are using the Olive
Green color scheme, the Shade group headings feature uses the colors that are
consistent with the Olive Green color scheme.
How to expand or collapse groups
When you use the Show in Groups feature, you can adjust how the
groups appear in your mail folders so that you can view only the group headers
or all the e-mail messages in the group. To expand or collapse groups, point to
on the View
then click the option that you want. Or, you can use the keyboard shortcuts to
expand or to collapse groups, as follows:
- To expand or to collapse all the groups at the same time,
use CTRL + (plus sign) and CTRL - (minus sign). Use the CTRL + to expand the
groups. Use CTRL - to collapse the groups. You must use the + and the - keys on
your number pad for these keyboard shortcuts to work.
- To expand or to collapse a specific group that you are
currently viewing, use the LEFT and the RIGHT ARROW keys. Use the LEFT ARROW
key to collapse a group. Use the RIGHT ARROW key to expand a group.
How to move or copy groups
If you organize your e-mail messages by groups, you can easily
move or copy the group contents to a new location. If you want to select all
the contents of a group and then move or copy the contents, you can drag a
group header to the new location. This function makes it easy to select and to
work with data that is from a specific timeframe or with data that is from
other sets of data groups. To do this, either right-click or left-click to
select the group that you want to move or to copy.
For more information about the Outlook /cleanviews
startup switch, click Microsoft Office Outlook
on the Help
in the Search for
then press ENTER to view the topic.
Article ID: 831606 - Last Review: January 24, 2007 - Revision: 2.2
- Microsoft Office Outlook 2003
- Microsoft Office Outlook 2007
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