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Details about how to share projects in Entourage for Mac
Article ID: 842884 - View products that this article applies to.
Microsoft Entourage for Mac lets you share a project with others so that they have full access to the same set of project information. You can store project information by using a mutually accessible network server or by storing the project in a shared folder on your computer. Each subscriber to a project can make changes to project data and control what is shared with others.
Inviting others to join a shared projectThe person who creates the project invites others to subscribe to the project by sending them an e-mail invitation. All subscribers to a project have access to add, to remove, and to modify shared information in the project. They can then also send e-mail invitations to other subscribers after the project is first shared.
To send an e-mail invitation to a shared project, follow these step:
Additionally, you cannot create e-mail invitations for shared projects that are stored on your computer.
Subscribe to a shared projectYou can subscribe to a shared project by either receiving an e-mail invitation or by opening the shared project file (.rge). To subscribe to a shared project, use one of the following methods.
Method 1Receive an e-mail invitation. To do this, follow these steps:
Method 2Open the shared project file (.rge). To do this, follow these steps:
Notes about shared projectsIf a shared project is stored in a shared folder on the publisher's computer, instead of on a network server, the publisher cannot send you an e-mail invitation to join the project. You must subscribe manually by clicking Subscribe to a Project on the File menu in the Project Center.
When you create a project, you must first share the project, and then the individual project items can be shared or not shared.
Where you share a project, you must make sure that the permissions are set correctly on the shared folder where the shared project is stored to maintain the appropriate access for the shared project and to restrict access to information to only those individuals who have permissions set on the shared folder.
For more information about Entourage 2004 for Mac, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/871016/ )The Entourage 2004 for Mac Read Me.html