System setup checklist for Multicurrency Management in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains 8.0

Article ID: 858556 - View products that this article applies to.
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INTRODUCTION

This article describes how to set up Multicurrency Management in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains 8.0.

MORE INFORMATION

For more information about how to set up Multicurrency Management at the company level, click the following article number to view the article in the Microsoft Knowledge Base:
858730 How to set up a company in Multicurrency Management in Microsoft Dynamics GP
To set up Multicurrency Management, follow these steps.

Step 1: Set up a currency

Use the Currency Setup window to create the currencies to use in Microsoft Dynamics GP. Currencies that are set up in Multicurrency Management can be used in any company, as long as companies are provided access to the currencies. To open the Currency Setup window, follow the appropriate step for your version of the program.
  • Microsoft Dynamics GP 10.0

    On the Microsoft Dynamics GP menu, point to Tools, point to Setup, point to System, and then click Currency.
  • Microsoft Dynamics GP 9.0 and Microsoft Business Solutions – Great Plains 8.0

    On the Tools menu, point to Maintenance, point to Setup, point to System, and then click Currency.

Step 2: Grant company access to the currency

Use the Multicurrency Access Setup window to grant company access when you do any of the following:
  • Set up a currency ID
  • Set up an exchange table ID
  • Create a company
This window can also be used to temporarily stop usage of a currency or of an exchange table without deleting the currency or exchange table, and without removing company access to the currency or to the exchange table. Grant the individual companies access to currencies and to exchange tables. To open the Multicurrency Access Setup window, follow the appropriate step for your version of the program.
  • Microsoft Dynamics GP 10.0

    On the Microsoft Dynamics GP menu, point to Tools, point to Setup, point to System, and then click Multicurrency Access.
  • Microsoft Dynamics GP 9.0 and Microsoft Business Solutions – Great Plains 8.0

    On the Tools menu, point to Maintenance, point to Setup, point to System, and then click Multicurrency Access.

Step 3: Set up exchange rate tables

Set up exchange rate tables for the currency in which the company was granted access. To open the Multicurrency Exchange Rate Table Setup window, follow the appropriate step for your version of the program.
  • Microsoft Dynamics GP 10.0

    On the Microsoft Dynamics GP menu, point to Tools, point to Setup, point to System, and then click Exchange Table.
  • Microsoft Dynamics GP 9.0 and Microsoft Business Solutions – Great Plains 8.0

    On the Tools menu, point to Maintenance, point to Setup, point to System, and then click Exchange Table.

Step 4: Grant company access to the exchange rate tables

Use the Multicurrency Access Setup window to grant company access to the exchange rate tables. To do this, follow the steps under "Step 2: Grant company access to the currency."

Step 5: Create exchange rates

Create exchange rates. Use the Multicurrency Exchange Rate Maintenance window to assign individual exchange rates to the exchange rate tables. The exchange rates can be used by any company. To use a single exchange rate table together with two or more companies, those companies must use the same functional currency or the primary currency that is used for maintaining the account records.

To open the Multicurrency Exchange Rate Maintenance window, click System on the Cards menu, and then click Exchange Table.

Or, follow the appropriate step for your version of the program.
  • Microsoft Dynamics GP 10.0

    On the Microsoft Dynamics GP menu, point to Tools, point to Setup, point to System, and then click Exchange Table.
  • Microsoft Dynamics GP 9.0 and Microsoft Business Solutions – Great Plains 8.0

    On the Tools menu, point to Maintenance, point to Setup, point to System, and then click Exchange Table.

Properties

Article ID: 858556 - Last Review: July 14, 2011 - Revision: 4.0
APPLIES TO
  • Microsoft Dynamics GP 2010
  • Multicurrency Management, when used with:
    • Microsoft Dynamics GP 10.0
    • Microsoft Dynamics GP 9.0
    • Microsoft Business Solutions–Great Plains 8.0
Keywords: 
kbsurveynew kbexpertisebeginner kbhowto kbexpertiseinter kbmbsmigrate KB858556

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