The background is not printed when you use a black-and-white printer to print a PowerPoint presentation that contains a colored background

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Article ID: 895506 - View products that this article applies to.
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SYMPTOMS

When you use a black-and-white printer to print a Microsoft PowerPoint presentation that contains a colored background, the background is not printed.

CAUSE

This behavior occurs because PowerPoint optimizes the way that slides that contain colored backgrounds are printed to black-and-white printers.

By default, a colored background in a PowerPoint presentation is not printed to a black-and-white printer. This is because the colored background may obstruct the information that is on the slides when the presentation is printed to a black-and-white printer.

WORKAROUND

To work around this behavior, use one of the following methods.

Method 1

For PowerPoint 2003 and in earlier versions of PowerPoint:
  1. Open the PowerPoint prsentation that contains the colored background.
  2. On the menu bar, click File, then select Print.
  3. In the Color/grayscale dropdown list, select Color.
For PowerPoint 2007:
  1. Open the PowerPoint presentation that contains the colored background.
  2. Click the Microsoft Office Button, point to Print, then select Print.
  3. In the Color/grayscale dropdown list, select Color.
For PowerPoint 2010:
  1. Open the PowerPoint presentation that contains the colored background.
  2. Click the File button, then click Print.
  3. Under Settings, click the dropdown list that has Grayscale as the default and select Color.

Method 2

For PowerPoint 2003 and in earlier versions of PowerPoint:
  1. Open the PowerPoint prsentation that contains the colored background.
  2. On the menu bar, click View, then select Master, and then select Slide Master.
  3. On the menu bar, click View, then select Color/Grayscale, and select Grayscale
  4. Right click the background, select the Grayscale setting, and select Automatic.
  5. Close Grayscale View, then Close MasterView
For PowerPoint 2007 and PowerPoint 2010:
  1. Open the PowerPoint presentation that contains the colored background.
  2. Click the View tab, and then select the Slide Master button under the Presentation Views group.
  3. Click the View tab, then select Grayscale in the Color/Grayscale group.
  4. Select Automatic in the Change Selected Object group or right-click the background and select Grayscale setting, then select Automatic.
  5. Select Back to Color View in the Close group of the Grayscale tab.
  6. Select Close Master View in the Close group of the Slide Master tab.

Method 3

You can use this method to change the look of any object in the presentation.
  1. In PowerPoint 2003 and in earlier versions of PowerPoint, point to Color/Grayscale on the View menu, and then click Grayscale or Pure Black and White.

    In PowerPoint 2007, click the View tab, and then click Grayscale or Pure Black and White in the Color/Grayscale group.

    In PowerPoint 2010, click the View tab, and then click Grayscale or Pure Black and White in the Color/Grayscale group.
  2. To adjust the look of any object, right-click the object, point to Grayscale Setting or Black and White Setting, and then click the setting that you want.

    Note: You can apply different grayscale or black-and-white settings to different objects on the same slide.

    Note: To select multiple objects, hold down SHIFT and right-click each object, point to Grayscale Setting or  Black and White Setting, and then click the setting that you want.

STATUS

This behavior is by design.

Properties

Article ID: 895506 - Last Review: February 7, 2012 - Revision: 4.0
APPLIES TO
  • Microsoft Office PowerPoint 2007
  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002 Standard Edition
  • Microsoft PowerPoint 2000 Standard Edition
Keywords: 
kbtshoot KB895506

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