Windows user permissions and corresponding permissions in Accounting Professional, in Accounting Express, and in Small Business Accounting 2006

Article translations Article translations
Article ID: 907369 - View products that this article applies to.
Expand all | Collapse all


This article describes the permissions that Microsoft Windows users have in the following products:
  • Microsoft Office Accounting Professional
  • Microsoft Office Accounting Express
  • Microsoft Office Small Business Accounting 2006


You can log on to the computer as an administrator, as a user, or as a power user. The following list describes more information about the permissions that are granted to each kind of user:
  • Administrators have complete and unrestricted access.
  • Power users have many administrative powers, but they have some restrictions.
  • Users have more restrictions than power users, and they have very little authority over the computer.
Accounting Professional, Accounting Express, and Small Business Accounting 2006 do not have a separate logon process. The Windows logon process controls some features of these programs. These programs use the Windows user permissions to limit access to certain functions. There are many tasks in Accounting Professional, in Accounting Express, and in Small Business Accounting 2006 that require local administrator access. The following list shows what each kind of user can do.
  • Administrators have control of Accounting Professional, of Accounting Express, and of Small Business Accounting 2006. They can create a company, import data, manage users in the program, and perform every other task in the company. Members of the administrators group can be assigned only to the owner role.
  • Power users and users who are defined as owners have much more restricted access. The following are functions that any user who is not a member of the administrators group cannot perform:
    • Create a company
    • Manage users
    • Configure multi-user settings
    • Back up a database
    • Restore a backup
    • Delete a company or database
    • Rebuild a database
    • Attach a database
    • Detach a database
    • Repair a company database file
    • Change the SQL instance name
    • Perform an accountant's copy import or export
  • Accounting Professional, Accounting Express, and Small Business Accounting 2006 offer the following five roles:
    • The Owner role has control over all tasks unless the owner is a user or power user who has been assigned the owner role. In that case, the limitations of power users and of users apply.
    • The Accountant role has control over all tasks, except that the accountant has read-only permissions for managing users.
    • The Office Manager role has the same permissions as the accountant role, except that the Office Manager cannot change closed accounting periods.
    • The Salesperson role has control only for sales and A/R, for purchases and A/P, and for inventory. The salesperson does not have read-only access to change closed accounting periods, general ledger transactions, employees and payroll, banking, checking, and credit cards.
    • The Read-only User role has the same read permissions as a salesperson, but the read-only user is not granted full control permissions to any area.
In Accounting Professional and in Accounting Express, you can customize the individual permissions that are associated with each role by using the Manage Users and Roles command on the File menu. Additionally, these two programs offer 10 empty roles to which no permissions are assigned. You can customize these roles.


Article ID: 907369 - Last Review: September 10, 2011 - Revision: 2.0
  • Microsoft Office Accounting Professional 2008
  • Microsoft Office Accounting Professional 2007
  • Microsoft Office Accounting Express 2008
  • Microsoft Office Accounting Express 2007
  • Microsoft Office Small Business Management Edition 2006
kbinfo kbmbsmigrate KB907369

Give Feedback


Contact us for more help

Contact us for more help
Connect with Answer Desk for expert help.
Get more support from