Article ID: 918793
This article describes how to optimize performance in Microsoft Office Word 2007 and in Microsoft Office Word 2010.
Note If you are unfamiliar with any of the terms that are described in this article, see the "Glossary" section.
Make sure that your computer meets minimum requirements for Word 2007 and for Word 2010
Add memory (RAM) to the computerThe amount of memory (RAM) that Word requires to run at optimal speed depends on a variety of factors. These factors include the number of programs that are running at the same time and the types of operations that Word performs.
When you add RAM to the computer, performance is improved. Also, you can run many programs at the same time.
If you regularly work with large documents that are 50 pages or more, or if you use graphics or embedded objects in your documents, you can achieve significant improvement in the operating speed of Word when you add RAM.
Note To make sure that all the RAM is available for use by the operating system and the programs, do not use any RAM for a RAM drive.
Defragment the hard diskTo defragment the hard disk, periodically use a utility such as the Windows Disk Defragmenter. Disk Defragmenter analyzes local volumes. Additionally, Disk Defragmenter consolidates fragmented files and folders so that the files and folders occupy contiguous spaces on the volume. Therefore, the computer's speed of access to files and folders can be increased. Disk Defragmenter and third-party disk optimization software can help minimize the area on the disk in which Microsoft Windows searches for information.
Note Make sure that you create backup copies of important files before you perform the defragmentation operation.
To use Disk Defragmenter, follow these steps:
Optimize virtual memory useWhen a program uses virtual memory, Windows simulates a large continuous block of primary memory (RAM). Windows does this by using smaller blocks of primary memory that are supplemented by secondary memory, such as a hard disk. To temporarily free space in RAM, blocks of data (pages) are moved between RAM and a paging file that is located on the hard disk.
By default, the Windows paging file is dynamic. Therefore, the paging file can change size according to available disk space and the operations that are performed on the system. The paging file can also occupy a fragmented region of the hard disk without incurring a significant performance penalty. A dynamic paging file is typically the most efficient use of resources. A paging file that is dynamic typically is the most efficient user of resources. For high virtual memory performance, make sure that the disk that contains the paging file has lots of free space, so that the paging file size can change as necessary.
Because the Windows paging file is dynamic, you do not typically have to change virtual memory settings. However, in some cases, you can improve performance when you adjust virtual memory settings. If you still experience a performance issue after you free space on the hard disk by deleting unnecessary files, you may want to change the default virtual memory settings.
If you have more than one drive on the computer, you may experience better performance when you specify that Windows locate the paging file on a drive other than the default drive. Do this if either or both of the following conditions are true:
Note Unless you are an advanced user, we recommend that you let Windows manage virtual memory settings. Whenever possible, use the default virtual memory settings. For information about virtual memory settings in Windows, search for "virtual memory settings" in Windows Help.
For some operations, such as writing reports and working with spreadsheets, you may want to configure your display settings to use a lower screen resolution and color setting. For example, you may want to use only 256 colors.
If there is no increase in performance or if you require additional display capabilities, you can specify a higher resolution and color setting.
When you use disk compression, data is decompressed or compressed every time that a read or a write operation is made on the disk. This decompression and compression makes additional demands on the computer processor. Therefore, performance can be reduced.
Note Computers that have fast processors may not experience a decrease in performance when disk compression is used.
Store documents on the local hard diskWhen you run Word from a network drive, performance may be slower than when you run Word from files that are stored on the local hard disk. Additionally, when you work with files that are located on a floppy disk or on a network drive, performance may be slower than when you work from files that are stored on the local hard disk.
Try to avoid working with files that are located on a floppy disk. Instead, copy the files to the local hard disk, and then work with the local copy on the hard disk.
When you are finished with a file, save your changes, and then close the file before you copy the file to its original location.
Disable the "Use printer metrics to lay out document" optionWhen you work with documents that were created in Microsoft Word 6.0 for Windows or Microsoft Word for Windows 95, disable the Use printer metrics to lay out document option. When you do this, Word does not check printer settings to calculate formatting and layout. Therefore, scrolling speed is increased.
Note By default, this option is enabled in documents that are converted to preserve Word for Windows 95 or Word 6.0 for Windows document formatting. When you disable this option, minor changes in line wrapping or document pagination may occur.
To disable the Use printer metrics to lay out document option, follow these steps:
This option uses additional system memory. If you want to conserve system resources, you may want to disable this option. To do this, follow these steps:
Note When Word saves a document in the background, a status indicator bar appears on the status bar. If Word cannot save a document in the background, Word saves the document in the foreground. For example, this may occur if there is insufficient free disk space available or if you save a document to a floppy disk.
To disable automatic spelling and grammar check, follow these steps:
Use different view settingsUse one or more of the following methods to optimize the way that you view your document in Word:
Adjust printer settings to improve printing speedTo optimize printing, use one of the following methods.
Optimize the printing of large documentsTo optimize the printing of large documents, disable any screen savers during the print job. Alternatively, switch to a blank screen saver. Animated screen savers use computer processor time, and may take time away from the processing of your print job.
For more information about how to change the screen saver settings, see Windows Help.
Print proofs quickly
Enable the Draft output option. When you use this option, the document prints with minimal formatting. Therefore, the document may print faster. This option is ideal for printing proofs.
To enable the Draft output option, follow these steps.
Note Some printers may not support this option.
Use the background printing option that best fits your requirementsWhen background printing is enabled, you can continue to work in Word while your document prints in the background. Background printing uses additional memory, and your document may print more slowly.
When background printing is disabled, your document prints faster. However you cannot work in Word until the print job is completed. If you do not have to continue to work in Word while your document prints, disable background printing to speed up printing.
To do this, follow these steps:
Change the printer spool settingsPrinter speed is measured by the return to application (RTA) speed and by the printer page drop speed. The RTA is defined as the time from when you click Print to when you regain control of the program. The printer page drop speed is defined as the time from when you click Print to when the print job is completed.
You can modify both the RTA and printer page drop speed by changing the printer spool settings.
To change printer spool settings in Windows XP, follow these steps:
Disable Outlook Journal optionsYou can configure the Journal in Microsoft Office Outlook 2007 to automatically record items such as when you open, close, and save documents. On some computers, this may cause a noticeable delay during the open, close, or save operation.
To disable Outlook Journal options, follow these steps:
Use a different Windows desktop themeWhen you change the Windows desktop themes, performance may improve on some computers. The theme that you select must not be graphics-intensive. The theme must be as simple as possible to save memory.
To change the desktop theme, follow these steps, as appropriate for the version of Windows that you are running.
Windows Vista and Windows 7
Disable the mouse schemeWhen you disable the animated mouse scheme, system performance increases. However, the increase in performance may not be noticeable on some computers.
To disable the mouse scheme, follow these steps:
Do not generate graphics when you download Web pagesYou can speed up the download process if you decide not to generate graphics images during the download. Use this procedure if you save documents as Web pages and view the documents in a Web browser that supports Vector Markup Language (VML). If graphics are not downloaded every time that you open the page, it takes less time to download and to view a Web page. Additionally, less disk space is used.
To use VML to display graphics in browsers when you view documents in a Web browser, follow these steps:
Save documents in the current formatWhen you open a document that was saved in a different file format, a conversion engine runs. This process may cause the document to open slowly. To improve performance, save the document in the current format. For example, in Word, save the document as a Word document (.docx).
Disable the "Update automatic links on Open" optionWhen you disable the Update automatic links on Open option, documents may open faster. You can manually update links later.
To disable the Update automatic links on Open option, follow these steps:
Disable the "Recently used file list" optionTo disable the Recently used file list option, follow these steps:
Disable the cut and paste optionsWhen you disable the Smart cut and paste option and the Show Paste Options button option, Word 2007 may perform better.
To disable these options, follow these steps:
Disable ScreenTipsFor some items in Word, such as comments, tracked changes, or hyperlinks, a short description appears when the mouse pointer rests over the object. This description is known as a ScreenTip. When you disable ScreenTips, Word may perform better.
To disable ScreenTips, follow these steps:
Use local folders instead of redirected folders when you access data across a Wide Area Network (WAN)Word may perform more slowly when folders that you access for data are redirected to a location on a server.
Note An example of a folder that you access for data is the Application Data folder.
To improve performance, use one or both of the following methods:
For more information about other ways to improve how applications perform, click the following article number to view the article in the Microsoft Knowledge Base:
(http://support.microsoft.com/kb/328237/ )Some programs do not work as expected when large files are opened
Article ID: 918793 - Last Review: May 7, 2013 - Revision: 5.0