How to configure SharePoint to let you search OneNote 2007 content on SharePoint sites

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Article ID: 925765 - View products that this article applies to.
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INTRODUCTION

This article describes how to configure Microsoft Windows SharePoint Services 2.0, Microsoft Windows SharePoint Services 3.0, Microsoft Office SharePoint Portal Server 2003, or Microsoft Office SharePoint Server 2007 to let you search Microsoft Office OneNote 2007 content on SharePoint sites.

SharePoint sites can be used to store OneNote 2007 shared notebooks for team collaboration. The OneNote New Notebook Wizard suggests that you use SharePoint sites to store shared notebooks.

If many teams in your organization store their notebooks on SharePoint sites, you can configure SharePoint to let you search OneNote 2007 content by using the SharePoint search feature.

MORE INFORMATION

To make OneNote 2007 content on SharePoint sites searchable, you must install OneNote 2007 on the server and register the OneNote IFilter. To do this, follow these steps, as appropriate for the version of SharePoint that you are running.

Windows SharePoint Services

Windows SharePoint Services 2.0

  1. Install OneNote 2007 on the server. This process installs the OneNote IFilter.
  2. Restart the server. This process registers the OneNote IFilter.
  3. Start a full crawl. This process searches for any already existing OneNote files.

Windows SharePoint Services 3.0

  1. Install OneNote 2007 on the server.
  2. Look at the following registry key to see how many extensions are on the list:
    HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Applications\961ddf2b-49a8-4a2f-ac9f-a5a14a0096f8\Gather\Search\Extensions\ExtensionList
    If there are 37 extensions, add OneNote as the 38th value. If there are 38 extensions, add OneNote as the 39th value, and so on.
  3. Register the OneNote IFilter to be picked up by Windows SharePoint Services. To do this, follow these steps:
    1. Copy and then paste the following text into Notepad.
      Windows Registry Editor Version 5.00
       
      [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Setup\ContentIndexCommon\Filters\Extension\.one]
      @="{B8D12492-CE0F-40AD-83EA-099A03D493F1}"
       
      [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Setup\Filters\.one]
      "Extension"="one"
      "FileTypeBucket"=dword:00000001
      "MimeTypes"="application/msonenote"
       
      [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Applications\961ddf2b-49a8-4a2f-ac9f-a5a14a0096f8\Gather\Search\Extensions\ExtensionList]
      "38"="one"
      Note If the OneNote extension is not 38th on the list, as described in step 2, change the number in the last line.
    2. Save the file.
    3. Change the .txt file name extension to .reg, and then double-click the file. This process sets the correct registry values.
  4. Restart the server.
  5. Start a full crawl of the sites. To do this, follow these steps:
    1. Open a command prompt on the server, and then locate the following directory:
      C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN
    2. On the command line, type stsadm -o spsearch -action fullcrawlstart, and then press ENTER.

SharePoint Portal Server 2003

  1. Install OneNote 2007 on the server.
  2. Restart the server.
  3. Start a full crawl.

SharePoint Server 2007

  1. Install OneNote 2007 on the server.
  2. Add the OneNote file type for SharePoint Server 2007. To do this, follow these steps:
    1. On the server, click Start, click Administrative Tools, and then click SharePoint 3.0 Central Administration.
    2. On the Central Administration site, click SharedServices1 in the Quick Launch bar under the Shared Services Administration heading.
    3. Under the Search header, click Search Settings.
    4. Click File Types.
    5. Add the OneNote extension (.one), without the dot, as a new item to the list.
  3. Register the OneNote IFilter to be picked up by SharePoint Server 2007. To do this, follow these steps:
    1. Copy and then paste the following text into Notepad.
      Windows Registry Editor Version 5.00
       
      [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Setup\Filters\.one]
      "Extension"="one"
      "FileTypeBucket"=dword:00000001
      "MimeTypes"="application/msonenote"
       
      [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Setup\ContentIndexCommon\Filters\Extension\.one]
      @="{B8D12492-CE0F-40AD-83EA-099A03D493F1}"
    2. Save the file.
    3. Change the .txt file name extension to .reg, and then double-click the file. This process sets the correct registry values.
  4. Restart the server.
  5. Start a full crawl of the sites. To do this in SharePoint Server 2007, follow these steps:
    1. On the server, click Start, click Administrative Tools, and then click SharePoint 3.0 Central Administration.
    2. On the Central Administration site, click SharedServices1 in the Quick Launch bar under the Shared Services Administration heading.
    3. Under the Search header, click Search Settings.
    4. Click Content Sources and Crawl Schedules.
    5. In the Manage Content Sources page, pause the pointer over each content source, and then click the list for the item. On the list, click Start Full Crawl.
Note If your document libraries require that you check out files before you can edit the files, OneNote files are frequently in the checked-out state. The new additions to the files are not searched until the file is checked in. We recommend that you disable the "require check-out" rule for document libraries that are intended to store OneNote files.

Properties

Article ID: 925765 - Last Review: November 29, 2006 - Revision: 1.4
APPLIES TO
  • Microsoft Office OneNote 2007
  • Microsoft Office SharePoint Server 2007
  • Microsoft Office SharePoint Portal Server 2003
  • Microsoft Windows SharePoint Services 3.0
  • Microsoft Windows SharePoint Services 2.0
Keywords: 
kbexpertiseinter kbhowto kbinfo KB925765

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