Description of the "Transaction text" field in Microsoft Dynamics AX 3.0

Article ID: 926895 - View products that this article applies to.
Microsoft Business Solutions-Axapta 3.0 is now part of Microsoft Dynamics AX 3.0. All references to Microsoft Business Solutions-Axapta and Microsoft Axapta pertain to Microsoft Dynamics AX.
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INTRODUCTION

This article describes the Transaction text field in Microsoft Dynamics AX 3.0.

More information

You can use the Transaction text field to set up text strings so that the text strings are automatically posted to general ledger entries and to printouts. You can set up the text strings for the Transaction text field in different languages.

To set up transaction text in Microsoft Dynamics AX 3.0, click Basic, expand Setup, and then click Transaction text.

The following table defines the parameters of the Transaction text field.
Collapse this tableExpand this table
FieldDescription
Transaction textSelect or view the posting type for the transaction text that you want to define.
LanguageSelect or view the language that you want to use for the text.
TextText can include enumerated text and automatically generated text. Enumerated text contains phrases that the user enters.
You can generate text automatically for the following fields on the Transaction text tab:
  • The Date field. To enter the date in this field, type %1.
  • The ID of program used to generate the information field. To enter this information, type %2.
  • The Voucher number field. To enter the voucher number or the vendor invoice number in this field, type %3.
  • Parameters %4 through %6 are reserved for user adjustments. These parameters can be used only by the system administrator.
Transaction text is automatically added to an entry that has certain posting types. To see how the transaction text appears after it is added, you can compare the following lists:
  • The list in the enumeration of the Transaction text column
  • The list in the Posting box on the Setup tab of a ledger account
The text string is almost the same in the Transaction text fields of the Transaction text column and in the Posting box. Posting types are created automatically for each posting on a ledger account.

Example

To use transaction text to add the voucher number or the vendor invoice number to a purchase order when you post a purchase order, follow these steps:
  1. Click Basic, expand Setup, and then click Transaction text.
  2. On the Transaction text tab, find the following entries:
    Purchase order - Invoice, Ledger user Purchase invoice %2
    Purchase order - Invoice, Vendor user Purchase invoice %2
  3. Change the Purchase order - Invoice, Vendor user Purchase invoice %2 entry to the following:
    Purchase order - Invoice, Vendor user Purchase invoice %2, Inves %3
Notes
  • The posted purchase order now contains the voucher number or the vendor invoice number.
  • The transactions of a vendor account will now contain the purchase invoice number and the internal voucher number.
  • When you view the Transaction text field of the vendor summary account when you run an inquiry in the general ledger, you find text that resembles the following:
    Purchase Invoice ER110204
    Note The ER110204 placeholder is a placeholder for the vendor invoice number.

Properties

Article ID: 926895 - Last Review: July 14, 2012 - Revision: 3.0
Applies to
  • Microsoft Dynamics AX 3.0
  • Windows MorphX Development Suite
Keywords: 
kbhowto kbinfo kbmbsmigrate KB926895

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