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How to use the Access Control List to restrict who can participate in a meeting in Live Meeting 2007

Article ID: 938843 - View products that this article applies to.

INTRODUCTION

This article describes how to use the Access Control List to restrict who can participate in a meeting in Microsoft Office Live Meeting 2007.

In addition to a meeting ID and a meeting key, the meeting organizer can use the Access Control List to restrict who can attend a meeting, who can present at the meeting, and who can view a recording of the meeting. The Access Control List requires attendees and presenters to have a valid Live Meeting user ID, the meeting password, and the meeting ID to log on to a meeting. The Live Meeting administrator can add users and groups and change users and groups that can be included in the Access Control List.

If a user who is not included in the Access Control List tries to log on to the meeting, the user receives an error message that resembles the following:

Incorrect User Login or Password. Please try again.

To use the Access Control List for new meetings, follow these steps:

Log on to your Live Meeting account as the meeting organizer.
Under Meet, click Schedule Meeting.
On the Schedule Meeting page, click Access Control List: Only members of the account may be invited.
In the Attendees box, type the users or the groups that you want to attend the meeting.
In the Presenters box, type the users or the groups that you want to present at the meeting.
After you complete the Schedule Meeting form, click Submit.

To use the Access Control List for existing meetings, follow these steps:

Log on to your Live Meeting account as an Administrator or an Organizer.
Under Manage, click Meetings.
In the Subject column of the table that contains the available meetings, click the meeting that you want to change. This opens the Meeting Details page.
Under Actions, click Meeting Options.
Under the Entry Control, Presenters section, select Access Control List: Only members of the account may be invited.
Under the Entry Control, Attendees section, select Access Control List: Only members of the account may be invited.
Click OK to save the changes.

Notes

If you use the Access Control List, and an attendee or a presenter clicks Click to add to your Outlook calendar in the meeting invitation, he or she must log on to Live Meeting before the meeting is added to the calendar.
If you use the Access Control List for a Meet Now meeting, Live Meeting does not verify that the attendees or the presenters have a user account at the conference center.
If you add an attendee or a presenter who does not have a member account or an organizer account at the conference center, you may receive the following error message when you use the Live Meeting web interface to schedule a meeting:
This meeting cannot use an access control list because the following invitees are not in your account address book: Email@domain.com