ACC: How to Order Data in a Graph

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Article ID: 99934 - View products that this article applies to.
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Moderate: Requires basic macro, coding, and interoperability skills.
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This article shows you how to order data in a graph by changing the graph's RowSource property to a query name rather than by using the SQL statement that Microsoft Access generates.


The following steps demonstrate how to create a graph that will show all the orders after 12/31/94, in descending order, in the Orders table in the sample database Northwind.mdb (or NWIND.MDB in versions 1.x and 2.0):
  1. Open the sample database Northwind.mdb.
  2. Create the following new query based on the Orders table, and save the query as GraphQuery:
          Query: GraphQuery
          Type: Select Query
          Field: ShipName
             Table: Orders
             Show: True
          Field: OrderDate
             Table: Orders
             Sort: Descending
             Show: True
             Criteria: > #12/31/94#

    NOTE: In Microsoft Access 1.x and 2.0, there is a space in the Ship Name and the Order Date field names.
  3. Use the ChartWizard to create a new form based on GraphQuery. Select both fields for the graph and click Finish.
  4. Switch to Form view. Note that the orders are sorted by the Ship Name field.
  5. View the form in Design view. Select the graph. If it is not displayed, click Properties on the View menu to show the property sheet.
  6. Change the RowSource property of the object frame as follows:
          Object: Object Frame
          ControlName: Embedded0
             RowSourceType: Table/Query
             RowSource: GraphQuery
  7. Switch to Form view. Note that the orders are now sorted in descending OrderDate order.


For more information about Microsoft Graph properties search the Help Index for "charts," and then "Chart Control Properties" or ask the Microsoft Access 97 Office Assistant.


Article ID: 99934 - Last Review: October 22, 2013 - Revision: 3.1
  • Microsoft Access 1.0 Standard Edition
  • Microsoft Access 1.1 Standard Edition
  • Microsoft Access 2.0 Standard Edition
  • Microsoft Access 95 Standard Edition
  • Microsoft Access 97 Standard Edition
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