PPT98: Object with White Text, Black Background Is Printed Solid Black

A text box that has a black fill and contains white text is printed entirely black when you print it to a black and white printer. This means that you cannot read the text.

This problem occurs when the Black & White check box is selected in the Print dialog box. This option instructs the printer to print black on black. It is selected by default when you select a black and white printer driver.

To print the object so that white text is printed on a black background, use one of the following methods.

Method 1: Turn Off the Black & White Print Option

1. On the File menu, click Print.
2. Click to clear the Black & White check box.
3. Click OK.

Method 2: Use Black And White View

NOTE: Black And White view allows you to see what the object looks like when it is printed in black and white, but it does not change the way the presentation looks in color.

1. On the View menu, click Black and White.
   
   The objects on the slide now appear as they will be printed on a black and white printer. You cannot see the white text at this point.
2. Hold down CONTROL, click the object, point to Black and White, and then click Grayscale.
   
   The white text is now visible, and the object will be printed correctly.

Method 3: Merge the Presentation to a New File

NOTE: This method assumes that some damage exists in the presentation file. Try Method 1 and Method 2 before you try this method.

1. Create a blank presentation.
   1. On the File menu, click New.
   2. On the General tab, click Blank Presentation, and then click OK.
   3. Click the Blank AutoLayout, and then click OK.
2. On the Insert menu, click Slides from File, and then click the Find Presentation tab.
3. Click Browse. Select the presentation that you want, and then click Open.
4. In the Slide Finder dialog box, click Display.
5. Click Insert All.
   
   All of the slides in your presentation are inserted into the new presentation.
6. Click Close.
7. Apply the original presentation as a template.
   1. On the Format menu, click Apply Design.
   2. Select your presentation, and then click Apply.
8. Delete the blank slide that you created in step 1.
   1. On the View menu, click Slide Sorter.
   2. Select the blank slide.
   3. On the Edit menu, click Delete Slide.
9. Follow the steps under Method 2.

The object is now printed correctly.