OL2000: Setting Outlook Journal Registry Entries

This article describes where Microsoft Outlook Journal settings are stored in the Windows Registry.

In Outlook, you can set the Journal to automatically record items. To set these options follow these steps:

1. On the Tools menu, click Options.
2. In Options, click the Journal Options button.

For information about how to edit the registry, view the "Changing Keys And Values" Help topic in Registry Editor (Regedit.exe) or the "Add and Delete Information in the Registry" and "Edit Registry Data" Help topics in Regedt32.exe. Note that you should back up the registry before you edit it. If you are running Windows NT, you should also update your Emergency Repair Disk (ERD).

On the Journal Options page you have options to automatically record items and also record files from other Microsoft Office 2000 programs. The settings are stored in the Windows Registry in several registry keys. These keys are located in the Registry under:

HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\

Each key pertains to a specific Journal setting. For example, the settings for automatically recording Meeting responses is located in:

HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\ Meeting Response

The settings for recording files from Microsoft Word are located in:

HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\ Microsoft Word

In each key there is a "Name" value called "Enabled" with a "Data" value of either "0x00000001(1)" for on or "0x00000000(0) for off. If this key Name is missing, the setting is off. For example, if the Enabled Data value is set to 0x00000001 then Microsoft Word files are automatically added to the Journal.

Each key also contains a "Name" value called "AutoJournaled" which determines if the item shows up in the Journal Options as a user selectable setting. Setting the AutoJournaled Data value to 0x00000000(0) removes the Word from the Journal options.

The following examples demonstrate how to turn on the Word setting, and how to remove Word as an option in the Journal.

Automatic Recording of Word Files in the Journal

1. On the Tools menu, click Options.
2. Click Journal Options, and click to clear Microsoft Word. Click OK and OK to close all the dialog boxes. This disables automatic recording of Word files.
3. Click Start and then click Run.
4. In the open box, type "regedit" (without the quotation marks) and click OK.
5. In the Registry Editor, navigate to and click to select the following key:
   
   HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\ Journaling\Microsoft Word
   
   
6. In the Name column, double-click Enabled to open Edit DWord Value box.
7. In the Value data box, type 1 and click Close. The Data value for Enabled should now display as 0x00000001(1).
8. On the Registry menu, click Exit to close the Registry Editor.

If you check your Journal settings in Outlook, Word should now be selected.

Remove Word as a Journal Option

1. Click Start and then Run.
2. In the open box, type "regedit" (without the quotation marks) and click OK.
3. In the Registry Editor navigate to and click the following key:
   
   HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\ Journaling\Microsoft Word
   
   
4. In the Name column double-click AutoJournaled to open the Edit DWord Value box.
5. In the Value data box, type 0 and click OK.
6. On the Registry menu, click Exit to close the Registry Editor.

When you check your Journal setting in Outlook, Word does not appear as an option.