How to hide a published form in Office Outlook 2003, in Outlook 2002, and in Outlook 2000

This article describes two ways to hide a form in a forms library so that the form cannot be seen by other users in your organization.

When hidden forms are published, they cannot be directly accessed by someone. These forms are typically accessed by an action on a custom form. Actions are used to launch another form, such as when a user clicks Reply or Forward on a mail message form. Hidden forms are often used as "second- level" forms when designing a Microsoft Outlook forms solution. When you make a form hidden, users cannot launch the form by itself.

To hide a form, use one of the following methods.

Method 1

In Form Design mode, click to select the Use form only for responses option on the Properties page of the form.

Method 2

Use the Manage Forms window.

Important In Microsoft Outlook 2000, this method is only available if Outlook is installed in Corporate mode or in Workgroup mode.

For more information about Outlook modes, click the following article number to view the article in the Microsoft Knowledge Base: To use the Manage Forms window, follow these steps:

1. Make sure that your form is already published to a folder or to a forms library.
2. On the Tools menu, click Options.
3. Click Other, and then click Advanced Options.
4. Click Custom Forms, and then click Manage Forms.
5. Using one of the Set buttons at the top of the dialog box, select the forms library that contains your published form.
6. Click to select the form that you want to hide, and then click Properties.
7. In the Properties of the form, click to select the Hidden option. Click OK or Close repeatedly to close all the open windows.

Note Alternatively, you can access Manage Forms by right-clicking a folder, and then clicking Properties. Click the Forms tab, and then click Manage. You must have sufficient permissions on the folder to access the Forms properties.