Before you set up an out of office or automatic reply in Outlook, you'll need to know your Outlook account type. The steps you'll follow will depend on whether you have a Microsoft Exchange Outlook email account (if you have email through an organization, such as the place where you work) or an IMAP or POP3 account (if you have an individual email account such as Yahoo or Gmail).
To see which type of Outlook email account you have, open Outlook, select File > Account Settings > Account Settings, and then look in the Type column.
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If you're using a Microsoft Exchange account, go to Send automatic out of office replies from Outlook and follow the steps under “Set up an automatic reply.”
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If you're using an IMAP or POP3 account, such as a Yahoo or Google Gmail account, go to Use rules to create an out of office message and follow the steps under “Use rules to reply to incoming emails while you’re away.”
