Applies ToOutlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 Office 2016

Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you would write on paper. You can leave notes open on the screen while you work. This is convenient when you’re using notes for saving information you might need later, such as directions or text you want to reuse in other items or documents.

  1. You can create a note from any Outlook folder by pressing Ctrl+Shift+N.

  2. Type the text in the note.

    Type a note

  3. You can leave the note open while you work and drag it to any location on your screen for easier viewing.

  4. To close the note, click the note icon Button image in the upper-left corner of the note window, and then click Save & Close.

To read or change a note, select  The More Apps icon on the Navigation Bar in Outlook. More Apps on the Navigation Bar, then select Notes. When Notes view opens, double-click the note you want to open.

Tip: To see the Notes folder all the time, select  The More Apps icon on the Navigation Bar in Outlook. More Apps on the Navigation Bar, then select Notes. The Notes icon is added to the Navigation Bar. Right-click the icon and select Pin

  1. You can create a note from any Outlook folder by pressing Ctrl+Shift+N.

  2. Type the text in the note.

    Type a note

  3. You can leave the note open while you work and drag it to any location on your screen for easier viewing.

  4. To close the note, click the note icon Button image in the upper-left corner of the note window, and then click Save & Close.

To read or change a note, press Ctrl+5, or click Navigation Options button on the Navigation Bar in the Navigation bar and click Notes. Then double-click the note to open it.

Tip: To see the Notes folder all the time, click Navigation Options button on the Navigation Bar > Navigation Options. Then change the number in the Maximum number of visible items box to 5 or click Notes in the Display in this order box and click Move Up.

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