Windows and macOS both have apps that help you do basic picture editing.

To edit the picture, you'll do the following three things:

  1. Save the image to your computer to work on it separately

  2. Edit the picture in an image-editing app, then save it.

  3. Re-insert the updated image in your Office document.

Read on for the details.

Save the image to  your computer

In the Office document that contains the image, do the following:

  1. Right-click the image and select Save as Picture.

  2. Navigate to the folder where you want to save the image, then select Save.

To cut out part of a picture

In Windows, you can use the Paint app to cut out an inner portion of a photo. 

You can delete or erase unnecessary parts of the image. You can also fill the deleted area with an appropriate color.

  1. Open the Paint app: Select the Windows Start menu, enter Paint in the Search box, then select the Paint app.

    The Paint app in Windows.

  2. In Paint, use File > Open to open the image file you saved in the previous procedure.

    Picture cut-out demonstration: The original photo.

  3. On the Home tab of the toolbar ribbon, select Select, and then choose Free-form selection.

  4. Click and drag on the image to trace the outline of the area that you want to cut out or cover.

    Picture cut-out demonstration: A freehand outline drawn around part of the image.

  5. Press the Delete key.

    The marked part of the image is deleted. A white void fills in that space:

    Picture cut-out demonstration: The selected part of image has been removed.

To fill the white space

In these steps, you'll use the "eyedropper" color-picker to select a color from the existing image and insert it in the white space.

  1. On the Home tab of the toolbar ribbon, select the color picker  The color-picker in the Paint app.  

  2. Point at the image—specifically at the color you want to paint over the newly created white space.

  3. Click to "absorb" the color.

  4. Point at the white space.

  5. Click to fill the white space with the color you selected in step 3.

    Picture cut-out demonstration: A fill color applied to the cut-out portion of the image.

If you're unsatisfied with the fill color, you can press Ctrl+Z to undo it, then repeat the steps to select and apply a different color.

Re-insert the image in your Office document

You saved the image to your computer and then edited that file. Now, insert the update image in your Office document, as follows:

  1. Open your Office document.

  2. Select the position where you want to place the updated image.

  3. On the toolbar ribbon, select Insert > Pictures > This Device.

  4. Navigate to the folder containing your updated picture. Select it, and then select Insert.

    For additional details on inserting an image, see Insert pictures.

Save the image to  your computer

In the Office document that contains the image, do the following:

  1. Ctrl+click the image and select Save as Picture.

  2. Navigate to the folder where you want to save the image, then select Save.

To cut out part of a picture

On a Mac, use the Preview app to make simple edits on a picture. 

  1. Locate the picture file on your Mac.

  2. Ctrl+click the file, then select Open With > Preview.

  3. Select Show Markup Toolbar  The Show Markup Toolbar button..

  4. Use the options on the toolbar to edit your picture. Start with the Selection Tools, which let you select a portion of the image in a suitable way: 

    The Selection Tools menu in the Preview app.

For more details, see the Help for the Preview app.

Re-insert the image in your Office document

You saved the image to your computer and then edited that file. Now, insert the update image in your Office document, as follows:

  1. Open your Office document.

  2. Select the position where you want to place the updated image.

  3. On the Insert menu, select Pictures > Picture from file.

  4. Navigate to the folder containing your updated picture. Select it, and then select Insert.

    For additional details on inserting an image, see Insert pictures.

See Also

Crop the margins of a picture in Office

Need more help?

Expand your skills
Explore Training
Get new features first
Join Microsoft Insiders

Was this information helpful?

What affected your experience?

Any additional feedback? (Optional)

Thank you for your feedback!

×