Preview the edition
At the top of the edition editor, we provide a Preview button to let you see what the edition will look like in its current form and toggle Dark mode. You can also email a preview to yourself to verify how the edition looks on different email clients.
Tip: Send yourself an email preview and verify your edition looks good on Outlook Mobile and Outlook Classic if your organization has users on those clients.
Sensitivity Labels
Sensitivity labels help you to identify and protect Microsoft data. They can be set from the Edition tab > Sensitivity button or from the button next to the edition's title.
Publish the edition
Once you are ready to publish your edition, you can click Next on the top right of the editor and review your settings on the next page.
Alternate Sender
Outlook Newsletters supports having an alternate sender when publishing an edition. If you have permission to send as this another user (e.g., as a delegate), you can select Send and publish the edition on their behalf. Select the new author from the dropdown. Otherwise, you can select the "Ask to Send" next to the author dropdown and the alternate sender will be notified by email and can send out the edition.
When you select a different author to send the edition, this doesn't change the primary author displayed on the edition. The primary author will default to the newsletter owner who initially created the edition.
Note: Sending newsletters from Groups or mail-enabled distribution lists is only supported using the alternate sender feature if you have been granted Send-As permissions. Otherwise consider setting the reply-to field to a group or DL as desired so that responses will be directed there.
Recipients
Outlook Newsletters supports multiple types of recipients on editions.
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To Recipients: All the recipients you provided in this recipient field on the publish view.
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CC Recipients: All the owners of the newsletter and the current publisher of the edition will appear by default. You may add additional CC recipients.
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BCC Recipients: All the subscribers of the group page will be included by default. You may add additional BCC recipients and manually remove the subscribers from the edition if desired.
Recipients can be individual user emails or distribution lists (DLs), just like sending email in Outlook. The maximum number of recipients per type depends on your organization’s configured sending limits. A distribution list or group is considered a single recipient. More information on sending limits can be found here.
Note: Addressing editions to recipients outside your organization is not yet supported. Any recipients determined to be external to your organization will be removed on sending the edition, but the valid recipients will still receive a copy.
Visibility settings
Editions can have a more restricted visibility level than their parent newsletter. For example, your newsletter may be set to My Organization, but you can elevate the edition to use Unlisted or Private.
Unlisted editions can only be accessed with a direct link; they will not show up on the Explore page.
Private editions can only accessed by explicit recipients and newsletter owners.
How to provide feedback for Outlook Newsletters
We’d love to hear more about your Outlook Newsletters experience!
Use the in‑app feedback in Outlook (Help > Feedback) in the top ribbon bar to share feedback or report issues. For the most helpful diagnostics, submit feedback while your newsletter or edition draft is open (or while you’re in the Newsletters module).
Be sure to select “Collect logs for feedback”, and if you’re reporting an issue with a specific draft, check the option to share content so we can include relevant diagnostics and investigate more effectively.
