A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed. This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually re-create the advanced search.
Save a search
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In the upper-right corner of the Outlook window, click in the search box.
The Search tab appears.
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Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items
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Use the buttons on the Search tab to define your search criteria.
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To make further refinements, click Advanced and add, remove, or revise specific search criteria.
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Click Save Search.
The Smart Folder for your search appears highlighted in the navigation pane.
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Type a name for the Smart Folder.
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At the top of the Outlook window, click in the search box.Â
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Define the scope of the search by clicking a scope button at the left-side Search box, such as Current Folder or Current Mailbox or All Mailboxes.
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Click three horizontal lines icon on Search box to define advanced search criteria.Â
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Click on Add More options button to add, remove, or revise specific search criteria. Â
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Click Save Search at the bottom left of the Advanced Search window.Â
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The Smart Folder for your search appears highlighted in the navigation pane under Saved Searches section.Â
Type a name for the Smart Folder.Â
Notes:Â
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To edit the criteria used for a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Edit. When you're done changing the criteria or scope of the search, on the Search tab, click Save Search.
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To delete a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.
