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Set up a booking calendar for a business or department

Schedulers can manage bookings for multiple department and staff calendars—as well as communications with internal and external attendees—from a single experience.

Let’s get started!

  1. Go to Apps Square containing plus sign on the left side of Teams. Search for Bookings, select it, and then select Add.

    Select Apps then Bookings

  2. Log in, then select Get started.

    Welcome to Bookings in Microsoft Teams

  3. Choose either New booking calendar or Existing booking calendar.

    Add a booking calendar

    • If you choose Existing booking calendar, search for your organization or department name, and choose the exact match.

      Add an existing booking calendar. Type a business name and hit enter to search.

    • If you choose New booking calendar, fill out the form. Keep in mind, the info you enter will appear in appointment emails that go to attendees.

      Add a new booking calendar

      Important: 

      • Think carefully about what you type for your Business or department name during the set-up process. In addition to being displayed in emails, whatever you originally type will be used to create the email address for sending booking invites (for example, businessname@domain.com).

      • While you can edit your business name later in Settings, that will only update the display name in your booking calendar and in emails to attendees; the email address will not be updated.

  4. Follow the prompts for the initial setup. Once done, you’ll land on the Schedule tab.

    To switch between booking calendars or set up a new one, expand the dropdown Inverted caret  next to your business name.

    Switch to new or existing booking calendar

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