Share and collaborate on files in Office for Android

Sharing and collaborating on your files is a powerful capability available across devises, including Android phones and tablets. Microsoft Word, Excel and PowerPoint on Android give you the ability to share and collaborate from your mobile or tablet as well.

There are multiple ways to share the file. You can add people individually or create a sharing link that works for only the people you add, anyone, or just people in your organization. You also have control over access by protecting the link with a password, or you can stop sharing altogether with a few taps.

Invite specific people to the file

To invite somebody to access this file follow these steps:

Note: You have to be signed into a Microsoft account, and the file you wish to share must be stored on Microsoft OneDrive or OneDrive for Business, in order to share files with this feature.

Open the document you'd like to share.
Tap Share or if you are in edit mode, tap More and then Share .
Add people: Enter the name, group, or email address of specific people to give them access. Once added, you'll see the list of people or groups who have access. Use the drop-down arrow next to each name to manage their access individually. Optional: Write a message to the people you are sharing the file with. The invitees will receive an automatically generated email with a link to access the file and the message, if any, that you entered. Toggle the check box next to Send email notification to turn this feature on or off.
Tap Add to share the file.

Create a sharing link

Open the document you'd like to share.
Tap Share or if you are in edit mode, tap More and then Share .
Tap Change in File link settings to choose the permissions for people who have the link. You can choose from anyone, people in your organization, or only people added.
Once you choose your audience, tap the drop-down arrow to define their access:
1. Can edit: Can make any changes
2. Can review: Can suggest changes
3. Can view: Can't make changes
4. Can't download: Can view, but not download
Tap Copy link to save a link to your notepad which can be pasted somewhere else, or tap More to:
1. Send a copy of the file
2. Send link in Teams
3. Other apps to send a link through another app on your device
4. Create a new sharing link with an expiration date or password

Once you invite people to share, that file will automatically appear in the Shared (on Mac or iOS) or Shared with Me (Windows and Android) list. For more information about this, check out See files others have shared with you.

Note: If an option is greyed out and can't be selected, it means your organization is preventing you from selecting that option.

Manage sharing

Once you've invited people to share your file, you still have control over their access and how the file is shared.

To access the sharing management settings, open the shared document.
Tap Share or if you are in edit mode, tap More and then Share .
Tap Settings to Stop sharing.
Tap More to Create a new sharing link.
1. Choose a name for the link (optional)
2. Choose who the link works for
3. Select the access it gives
4. Set an expiration date
Tap Create. The link will be copied to the clipboard on your device.

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Share and collaborate on files in Office for Android

Invite specific people to the file

Create a sharing link

Manage sharing

See also

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