This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.
Use your keyboard and a screen reader to start and stop sharing your desktop, a PowerPoint presentation, Microsoft Whiteboard, or a program window in a Microsoft Teams for Windows meeting. We have tested it with JAWS and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to give control of your shared content or screen to someone else and to zoom in to the shared content.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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To learn more about screen readers, go to How screen readers work with Microsoft 365.
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Recent versions of JAWS no longer have the virtual PC cursor mode set as default for Microsoft Teams. For instructions on how to switch the virtual PC cursor mode on, go to Enable the JAWS virtual cursor.
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To quickly access the keyboard shortcuts list from within Microsoft Teams, press Ctrl+E, type the forward slash character followed by the word keys, and then press Enter.
In this topic
Share system audio
Share your system audio to meeting participants through Microsoft Teams. You can use it to play a video or audio clip as part of a presentation. When you share content, all your system audio, including notifications, will be included in the meeting. For more information on sharing system audio, refer to Share sound from your computer in a Teams meeting or live event.
You can start sharing your system audio when you're selecting the item you want to share from the share tray or when you're already sharing content.
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While in a meeting in Microsoft Teams, do one of the following
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If you're in the sharing options tray selecting the item to share, press the Tab key or Shift+Tab until you reach the Include system audio check box. To fill the check box and share your system audio, press Spacebar.
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If you're already sharing content, press Ctrl+Shift+Spacebar, press the Tab key until you hear "Include system audio," and press Enter.
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Give control to shared content
Note: When you’re sharing an app, only give control to people you trust. People you give control to may use commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible configuration.
If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.
Note: Giving control to a shared PowerPoint isn't currently supported. If you want someone to take control of a presentation, go to Take control of a shared PowerPoint presentation for instructions.
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In a meeting or call, press Shift+Ctrl+Spacebar to move to focus to the screen sharing toolbar. You hear: "Give control." Press Spacebar. A list of the meeting participants opens.
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Press the Down arrow key until you hear the name of the person you want to give the control to, and press Enter.
Microsoft Teams sends a notification to that person to let them know you’re sharing control. While you’re sharing control, they can make selections, edits, and other modifications to the shared screen.
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To take the control back, press Shift+Ctrl+Spacebar to move to focus to the screen sharing toolbar. Press the Tab key until you hear "Cancel control," and press Enter.
Request control to shared content
If you'd like, for example, to demonstrate something on the presenter's device or change a file, you can request control of the shared content. The person currently sharing content is notified that you're requesting control, and they can approve or deny the request.
Note: In some organizations, requesting control has been disabled.
Take control of a shared PowerPoint presentation
Zoom in to shared content
You have several options to zoom in or out in the shared content:
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To use keyboard shortcuts to zoom in or out, press Ctrl+Plus sign (+) or Ctrl+Minus sign (-).
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If you're using a trackpad, you can pinch out and in on your trackpad to zoom in or out.
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If you're using a mouse, press and hold the Ctrl key on your keyboard and scroll up or down with the mouse wheel to zoom in our out.
See also
Use a screen reader to join a meeting in Microsoft Teams
Use a screen reader to schedule a meeting in Microsoft Teams
Keyboard shortcuts for Microsoft Teams
Basic tasks using a screen reader with Microsoft Teams
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Teams on Mac with your keyboard and VoiceOver, the built-in macOS screen reader, to start and stop sharing your entire screen, an application window, a PowerPoint presentation, or a Whiteboard while in a meeting. You'll also learn how to take control of the presentation being shared.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Take control of a PowerPoint presentation
To help with a PowerPoint presentation, an attendee can take control of the presentation in the meeting. Both the organizer and the attendee can be in control of the sharing, and both can take back control anytime.
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To take control while another person is sharing a PowerPoint presentation, press the Tab key until you hear "Take control," and press Return.
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While you have control, you can navigate the slides back and forward. To move to the Navigate back and Navigate forward buttons, press the Tab key or Shift+Tab. To select, press Return. The screen reader focus stays on the button you just selected, so to keep changing the slides just press Return.
Zoom in to shared content
Note: To use the zoom shortcuts, you need to have the Use keyboard shortcuts to zoom option selected in the Accessibility preferences.
To zoom in to the shared content using your keyboard, press Option+Command+Plus sign (+). To zoom back out, press Option+Command+Minus sign (-).
See also
Use a screen reader to join a meeting in Microsoft Teams
Use a screen reader to schedule a meeting in Microsoft Teams
Keyboard shortcuts for Microsoft Teams
Basic tasks using a screen reader with Microsoft Teams
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Teams with VoiceOver, the built-in iOS screen reader, to start and stop sharing your screen, a PowerPoint presentation, photo, or live video in a meeting. You'll also learn how to take control of a shared PowerPoint presentation and to zoom in to the shared content.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.
In this topic
Take control of a shared PowerPoint presentation
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In a Microsoft Teams meeting or call where the presenter is sharing a PowerPoint presentation, swipe right until you hear "Take control," and double-tap the screen.
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If Microsoft Teams asks you to confirm the action. Swipe right until you hear "Yes," and double-tap the screen.
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To stop controlling the presentation, ask the presenter to take the control back.
Zoom in to the shared content
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To switch on the zoom, locate the Settings button on your device home screen, and double-tap the screen.
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Swipe right until you hear "Zoom, Off," and double-tap the screen. The Zoom settings page opens, and the focus is on the Zoom button. Double-tap the screen.
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With the zoom on, in the Microsoft Teams meeting, do one of the following:
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Double-tap the screen with three fingers to zoom.
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Slide three fingers on the screen to move around the screen.
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Double-tap with three fingers and slide three fingers on the screen to change the zoom.
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See also
Use a screen reader to join a meeting in Microsoft Teams
Basic tasks using a screen reader with Microsoft Teams
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Teams with TalkBack, the built-in Android screen reader, to start and stop sharing your screen, a PowerPoint presentation, photo, or live video in a meeting. You'll also learn how to take control of a shared PowerPoint presentation.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
In this topic
Take control of a shared PowerPoint presentation
-
In a Microsoft Teams meeting or call where the presenter is sharing a PowerPoint presentation, swipe right until you hear "Take control," and double-tap the screen.
-
If Microsoft Teams asks you to confirm the action. Swipe right until you hear "Yes," and double-tap the screen.
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To stop controlling the presentation, ask the presenter to take the control back.
Zoom in to the shared content
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In the Microsoft Teams meeting, pinch out the screen to zoom in. To zoom out, pinch the screen in.
See also
Use a screen reader to join a meeting in Microsoft Teams
Basic tasks using a screen reader with Microsoft Teams
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Teams on the web with your keyboard and a screen reader to start and stop sharing your entire screen, an application window, a PowerPoint presentation, or a Whiteboard while in a meeting. We have tested it with Narrator, but it might work with other screen readers as long as they follow the common accessibility standards and techniques. You'll also learn how to take control of the presentation being shared.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
To learn more about screen readers, go to How screen readers work with Microsoft 365.
-
Recent versions of JAWS no longer have the virtual PC cursor mode set as default for Microsoft Teams. For instructions on how to switch the virtual PC cursor mode on, go to Enable the JAWS virtual cursor.
-
When using Microsoft Teams on the web, you'll be able to share your screen if you're using Google Chrome.
In this topic
Take control of a PowerPoint presentation
To help with a PowerPoint presentation, an attendee can take control of the presentation in the meeting. Both the organizer and the attendee can be in control of the sharing, and both can take back control anytime.
-
To take control while another person is sharing a PowerPoint presentation, press the Tab key until you hear "Take control," and press Enter.
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While you have control, you can navigate the slides back and forward. To move to the Navigate back and Navigate forward buttons, press the Tab key or Shift+Tab. To select, press Enter. The screen reader focus stays on the button you just selected, so to keep changing the slides just press Enter.
Zoom in to shared content
You have several options to zoom in or out in the shared content:
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To use keyboard shortcuts, press Ctrl+Plus sign (+) or Ctrl+Minus sign (-).
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If you're using a trackpad, you can pinch in and out on your trackpad.
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If you're using a mouse, press and hold Ctrl+Alt on your keyboard and scroll up or down with the mouse scroll wheel.
See also
Use a screen reader to join a meeting in Microsoft Teams
Use a screen reader to schedule a meeting in Microsoft Teams
Keyboard shortcuts for Microsoft Teams
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.