Modern SharePoint sites offer a feature named automate-rule that allows users to automate various tasks and processes. However, this feature is not supported for legacy lists such as Links list, Events list, or Announcements list. If you are using these legacy lists, you should use Power Automate flow to manage automation.
Understanding the Limitation
The automate-rule feature is designed to work with modern lists and libraries in SharePoint. Legacy lists, which are older list types that were used in classic SharePoint sites, are not compatible with this feature. As a result, users who have not yet migrated their legacy lists to modern lists will need to find an alternative solution for automation.
Using Power Automate Flow
Power Automate flow is a versatile tool that can be used to create automated workflows for various tasks and processes, including those involving legacy SharePoint lists. To create a flow for a legacy list, follow these steps:
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Open Power Automate.
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Select Create in the left-hand navigation pane.
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Select Automated flow or Instant flow, depending on your needs.
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Choose a trigger that suits your scenario, such as When an item is created or When an item is modified.
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Configure the actions you want the flow to perform, such as sending an email, updating another list, or creating a task.
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Save and test your flow to ensure it works as expected.
Managing the Deactivation of SharePoint Alert
Starting July 2026, SharePoint Alerts for SharePoint in Microsoft 365 will be fully retired and stop working. With the deactivation of SharePoint alerts, it's important to transition to using Power Automate flows for notifications and other automated tasks. This transition ensures that you continue to receive timely updates and maintain efficient workflows.
By leveraging Power Automate, you can create sophisticated workflows that integrate with various Microsoft 365 services and external applications, providing a seamless and powerful automation experience.
Conclusion
While the automate-rule feature in modern SharePoint sites is not available for legacy lists, Power Automate flow offers a robust alternative for automating tasks and processes. By following the steps outlined above, you can effectively manage your legacy lists and ensure smooth transitions with the deactivation of SharePoint alerts.
