A country-specific hotfix to enable support for stock transfer orders and multiple GST registrations in electronic invoice under GST for India in Microsoft Dynamics 365 Finance

Import a package of data entities that includes a predefined EM setup

The process of setting up the electronic message functionality to interoperate with the IRP system has multiple steps. Because the names of some predefined entities are used in the ER configurations, it's important that you use a set of predefined values that are delivered in a package of data entities for the related tables, and that you import the ER configurations before you import the data entities.

1.      In Microsoft Dynamics Lifecycle Service (LCS), go to the Shared asset library, and select the Data package asset type.

2.      In the list of data package files, find and download Indian IRP integration setup v2.zip.

3.      After the file is downloaded, open Finance, and select the company that you will interoperate with the IRP system from.

4.      Go to Workspaces > Data management.

5.      In the Data management workspace, go to Framework parameters > Entity settings, and select Refresh entity list. Wait for confirmation that the refresh has been completed. For more information about how to refresh the entity list, see Entity list refresh.

6.      Validate that the source data and target data are correctly mapped. For more information, see Validate that the source data and target data are mapped correctly.

7.      Before the data entities are used for the first time to import the data from the package, sync the mapping of the source data and target data. In the list for the package, select a data entity, and then, on the Action Pane, select Modify target mapping.

8.      Above the grid for the package, select Generate mapping to create a mapping from scratch, and then save the mapping.

9.      Repeat steps 7 and 8 for every data entity in the package before you start the import.

For more information about data management, see Data management overview.

You must now import data from the Indian IRP integration setup v2.zip file into the selected company. In the Data management workspace, select Import, specify a Group name, select Add file, and then, in the drop-down dialog box, set the Source data format field to Package.

10.   Select Upload and add, select the Indian IRP integration setup v2.zip file on your computer, and upload it.

11.   After the data entities are uploaded, on the Action Pane, select Import.

You will receive a notification in the Action center, or you can manually refresh the page to view the progress of the data import. When the import is completed, the Execution summary page shows the results.

In order to finalize Electronic messages setup after importing data package, you need to complete the below procedure:

1. Open Tax > Setup > Electronic messages > Executable class setting.

2. Select Executable class “Generate EM”.

3. In the Action Pane, select Parameters and then, in the dialog box that appears, set the following values for the parameters of the executable class.

4. 1. Format mapping to GST Invoice format (IN)

   2. Message status in case of success to Generated

   3. Message item status in case of technical error to Created

Important

In case you previously imported the Indian IRP integration setup.zip data package as described in Knowledge Base Article KB4554936 you must  follow the below steps. Please note, it is not needed if you did not import the previous data package.

1. Open Tax > Setup > Electronic messages > Message processing actions

2. Select “Generate cancel invoice request”

3. Remove “Error generating cancel invoice request” from Initial statuses fast tab.

4. Select “Generate invoice request”

5. Remove “Error generating invoice request” from Initial statuses fast tab.

6. Select “Generate token request”

7. Remove “Error generating token request” from Initial statuses fast tab.

8. Select “Import decrypted cancel IRN response”

9. Remove “Error cancel invoice response importing” from Initial statuses fast tab.

10. Select “Import decrypted generate IRN response”

11. Remove “Error decrypting generate IRN” from Initial statuses fast tab.

12. Select “Import encrypted cancel IRN response”

13. Remove “Error decrypting cancel IRN” from Initial statuses fast tab.

14. Select “Import encrypted generate IRN response”

15. Remove “Error invoice response importing” from Initial statuses fast tab.

16. Select “Import token response”

17. Remove “Error token response importing” from Initial statuses fast tab.

18. Select “Submit cancel invoice request”

19. Remove “Error sending cancel invoice request” from Initial statuses fast tab.

20. Select “Submit token request”

21. Remove “Error sending token request” from Initial statuses fast tab.

22. Select “Generate ProjInvoice EM”

23. In General fast tab choose “Generate EM” in Executable class dropdown list.

24. Select “Generate SalesInvoice EM”

25. In General fast tab choose “Generate EM” in Executable class dropdown list.

Register invoice for stock transfer order

Complete the below procedure to register an electronic invoice for a stock transfer order:

1.      Create and post shipment for a stock transfer order in Inventory management > Outbound orders > Transfer order. Process details are described in the Stock transfer orders for India article.

Note: Electronic invoice will be created and ready for sending for any posted shipment when GST is computed, and the transfer between different GSTINs takes place.

2.      Click Transfer order history button or go to Inventory management > Inquiries and reports > Transfer orders > Transfer order history.

3.      Use E-invoice button to review the electronic invoice status. Default eInvoice status is ‘Created’.

4.      To register invoice for stock transfer order, open Tax > Inquiries and Report > Electronic messages > Electronic messages page

5.      Select OnlineInvoicing processing

6.      Use Run processing function to create electronic invoices for all relevant posted documents and send them to IRP.

7.      Upon completion of processing you may use Original document button to open Transfer order history form.

Note: Credit and debit notes are not applicable to transfer orders as stock transfer orders created manually can be posted only with positive quantities. If correction is needed, a new transfer order with swapped from – to warehouses should be created.

Cancel invoice for stock transfer order

The cancelation procedure may be conducted in two ways. Complete the below procedure to manually cancel the invoice previously registered at IRP.

1. Go to Inventory management > Inquiries and reports > Transfer orders > Transfer order history and select sent electronically transfer order for which you want to cancel the invoice

2. Use E-invoice button to open the electronic invoice status form
   
   

3. Use Cancel function to select a previously successfully registered invoice for cancelation
   
   

Note: Status will be updated to “Cancel”

There is other option to handle cancelation when a feature “Transfer Order Cancelation” is available and enabled in the Feature management. Once it is enabled, there is a possibility to cancel a shipment.

1. Go to Inventory management > Inquiries and reports > Transfer orders > Transfer order history and select the shipment for cancelation

2. Use Cancel button and confirm shipment cancelation
   
   
   
   Note: You will see an extra line created in Transfer order history. The original shipment transfer e-invoice will be auto-marked for cancelation.
   
   
   
   

3. Use E-invoice button to review the status of the electronic invoice

Regardless of the process followed to mark an invoice for cancelation, please follow these steps to cancel invoice at IRP:

1. Open Tax > Inquiries and Report > Electronic messages > Electronic messages page

2. Select CancelInvoice processing

3. Use Run processing function to cancel all electronic invoices selected for cancelation

Better traceability of e-Invoices

The details for documents in Customer invoice and Project invoice journals as well as Transfer order history journal have an indication that a document was sent electronically. You can open any of referred forms to inquire on that and filter documents which are not sent electronically. The status is updated upon successful registration of the invoice.

Improved management of e-invoice status

Now apart from previously available process of auto-creating e-invoice status ‘Created’ for the documents posted with customer enabled for electronic invoice, there is a new function Accounts receivable > Periodic task > Create e-invoice status which allows you to override all the criteria except one – the document must not be marked as “sent electronically” what mean it could not be registered at IRP earlier.

You can follow the below procedure to bulk create electronic invoices for sending and define recurrency:

1. Go to Accounts receivable > Periodic task > Create e-invoice status

2. Expand Records to include and click Filter to apply any required criteria to filter only invoices which need to be sent to IRP
   
   

3. Expand Run in the background to define Recurrence and run function in batch processing.

This procedure can be used for the documents posted prior to the installation of this application update. In all the cases it is assumed that the posted document \ invoice contains all the required information. Existence of all the mandatory data can be confirmed by reviewing inquiry forms (e.g. invoice journal header \ lines, tax document etc.) or printing the GST invoice.

Updated E-invoice status form

There are additional functions available in E-invoice form which can be opened for any applicable posted invoice in customer invoice, project invoice or transfer order history journal.

Message item open – opens electronic message items page to review message status, applicable processing, or attachments for electronic message.

Cancel – available previously function to mark the document for cancelation. Now there is a dialog to confirm that you want to complete this operation, since the operation can’t be reverted.

Delete – if the e-invoice status was created for posted document which should not be registered at IRP, it is possible to delete the status to remove the invoice from processing.

Note: Availability of functions depends on the document status and its processing stage. Message item button is only available when any processing was run and message items were created, Cancel button is available only for previously successfully registered invoice at IRP and Delete is available only for status ‘Created’, until invoice is successfully registered at IRP.

Trouble shooting and re-processing of messages with errors

Running ‘OnlineInvoicng’ and ‘CancelInvoice’ processing may result in unsuccessful completion of the actions. Those messages will not be processed again until errors are reviewed, corrected if needed where possible, and mark the message as ready for re-processing.

Debit note identification

The electronic invoice message according to the specification may contain only positive quantities and amounts regardless of document type: invoice, credit note and debit note. Issued document is considered as a credit or a debit note when there is an association of the original transaction reference in a respective Tax document for the invoice. Issued document is considered as a credit note even without the mentioned association in case its total amount is negative.

Example of Tax document for Free text invoice debit note:

Document is sent as a credit note (CRN) when there is original transaction id \ date reference, and the total invoice amount is negative. It is sent as a debit note (DBN) when there is a reference, and the total invoice amount is equal of higher than 0. Regular invoice (INV) is sent in all other cases.

Encrypted QR code

The QR code that is printed in the GST invoice report after successful document registration, now represents signed and encrypted information to enable offline verification of invoices using Mobile App.

Mapping of electronic invoice data elements

You might have been receiving inappropriate and misleading errors and warnings while trying to register a document that has been posted with accurate GSTINs, addresses and other information. Now all the data elements in electronic invoice JSON format are mapped differently and in order to ensure all-the-time consistency with printed GST invoice are using the same data sources as the printable form (report data providers). Be sure you completed steps in prerequisites to make sure new configurations and mappings are used.

Configurable eInvoice tax components

Proper mapping for eInvoice tax components is required to indicate classification of configurable GST components in the electronic invoice. This mapping is done is an Electronic reporting configuration. Complete the following procedure to review or update eInvoice tax components mapping.

1. Go to Organization administration > Electronic reporting workspace

2. Create and activate your configuration provider

3. Open Reporting configurations and find GST Invoice format (IN) in the configuration tree

4. Open Designer and switch to the Mapping tab

5. Expand the Constants container

This is the set of currently supported tax components. Each constant is a string with the name of a corresponding component. You can see the string representing the tax component by selecting each and clicking Edit – Edit formula. If your system has Tax components with custom names, please derive this configuration, update the constants, complete the configuration and use your new configuration in Executable class settings and in validation format at Electronic invoice parameters.