Payroll W-2 forms do not line up correctly in Microsoft Dynamics GP

Symptoms

W-2 forms do not align correctly when you print the forms through Payroll - US in Microsoft Dynamics GP.

Resolution

Note Verify you are not printing a modified W-2 form before you make the following alignment changes.


To correct this alignment issue by making vertical or horizontal adjustments, follow these steps:

1. Open the Print W-2 Forms window. On the Microsoft Dynamics GP menu, point to Tools, point to Routines, point to Payroll, and then click Print W-2s.

2. In the Print W-2 Forms window, click Print.

3. In the Report Destination window, click to select the Screen checkbox, and then click OK.

4. In the Screen Output window, click Print.

5. In the Print dialog box, adjust the horizontal and vertical alignments in the Alignment (Inches) section according to the following scenarios:

   • If the form prints too high, enter a positive vertical adjustment (.25 equals one line).

   • If the form prints too low, enter a negative vertical adjustment (-.25 equals one line).

   • If the form prints too far to the right, enter a negative horizontal adjustment.

   • If the form prints too far to the left, enter a positive horizontal adjustment.

References

This article was TechKnowledge Document ID:27974