How to enter a prepayment for a purchase order that is not yet an invoice in Payables Management in Microsoft Dynamics GP


INTRODUCTION


This article describes how to enter a prepayment for a purchase order that is not yet an invoice in Payables Management in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains.

MORE INFORMATION


contentsRetry

MICROSOFT INTERNAL SUPPORT INFORMATION

 

BUG #: 94932 (Content Maintenance)

INTRODUCTION

This article describes how to enter a prepayment for a purchase order that is not yet an invoice in Payables Management in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains.

MORE INFORMATION

To enter a prepayment for a purchase order that is not yet an invoice in Payables Management, follow these steps:
1. After a purchase order is entered in Purchase Order Processing, use the Edit Payables Checks window to enter a prepayment so that a check can be printed. To do this, follow these steps:
a. Open the Edit Payables Checks window. To do this, point to Purchasing on the Transactions menu, and then click Edit Check .
b. In the Batch ID field, type a batch ID.
c. In the Vendor ID list, click the vendor ID on the purchase order.
d. In the Unapplied field, enter the prepayment amount.
e. Save the batch, and then print the checks. To do this, point to Purchasing on the Transactions menu, and then click Print Checks .
2. After the purchase order is received and invoiced in Purchase Order Processing, use the Apply Payables Documents window to apply the prepayment to the invoice. To do this, follow these steps:
a. Open the Apply Payables Documents window. To do this, point to Purchasing on the Transactions menu, and then click Apply Payables Documents .
b. In the Vendor ID list, click the appropriate vendor ID.
c. In the Document No list, click the appropriate document number.
d. In the Apply Posting Date field, type the posting date for the General Ledger module.
e. Click to select the check box next to the invoice to which you want the document to apply.
f. Click OK .
3. After the prepayment is applied to the invoice, use the Select Payables Checks window to select the checks for the remaining amount in the invoice. To do this, follow these steps:
a. Open the Select Payables Checks window. To do this, point to Purchasing on the Transactions menu, and then click Select Checks .
b. In the Batch ID list, type a new batch ID.
c. In the Origin field, click Computer Check .
d. In the Frequency list, click Single Use .
e. In the Checkbook ID list, click a checkbook ID to use for all the checks in the batch.
f. Click Transactions .
g. In the Go To window, click Select Payables Checks , and then click Go To .
h. In the Select Vendor by area, click All , or enter a range of vendors to pay.
i. In the Select Document by area, click All , or enter a range of documents to pay.
j. In the Due Date Cutoff area, click None or Due Date .
k. In the Select Documents list, click the appropriate option.
l. Make the appropriate selections in the Automatically Apply Existing Unapplied area and in the Remittance area.
m. Click Build Batch to create the batch of checks to process.