How to print more than 12 invoices on the Check With Stub on Bottom report in Payables Management in Microsoft Dynamics GP


INTRODUCTION


By default, the Check With Stub on Bottom report prints a maximum of 12 invoices. This article describes how to print more than 12 invoices on the Check With Stub on Bottom report in Microsoft Dynamics GP and in Microsoft Business Solutions – Great Plains 8.0. The steps are also applicable to the Check With Stub on Top report.

MORE INFORMATION


Step 1: Back up the Reports.dic file, and then start Report Writer

1. If you have any modified reports, back up the Reports.dic file. To locate the Reports.dic file, follow these steps:
a.

Use the appropriate step:

• In Microsoft Dynamics GP 10.0, on the Microsoft Dynamics GP menu, point to Tools , point to Setup , point to System , and then click Edit Launch File .
• In Microsoft Dynamics GP 9.0 and in Microsoft Business Solutions - Great Plains 8.0, on the Tools menu, point to Setup , point to System , and then click Edit Launch File .



     
b. If you are prompted, type the system password.
c. In the Edit Launch File window, click Microsoft Dynamics GP or Great Plains .
d. Under Dictionary Locations , note the path that appears in the Reports box.
e. To close the Edit Launch File window, click OK .
f. Locate the Reports.dic file in the path that you noted.
g. Right-click the Reports.dic file, and then click Copy .
h. Browse to a location such as the desktop.
i. Right-click in the location, and then click Paste .
2.

Use the appropriate step to launch Report Writer:

• In Microsoft Dynamics GP 10.0, on the Microsoft Dynamics GP menu, point to Tools , point to Customize , and then click Report Writer .
• In Microsoft Dynamics GP 9.0 and in Microsoft Business Solutions - Great Plains 8.0, on the Tools menu, point to Customize , and then click Report Writer .



     
3. In the Product list, click Microsoft Dynamics GP or Great Plains , and then click OK .

Step 2: Open the report

1. Click Reports .
2. In the Original Reports list, click Check With Stub on Bottom , and then click Insert .
3. In the Modified Reports list, click the same report, and then click Open .
4. In the Report Definition window, click Layout .

Step 3: Modify the report

1. On the Tools menu, click Section Options .
2. In the Additional Headers area, click Check and Remittance Header , and then click Open .
3. In the Records Per Report Body field, enter the appropriate number of invoices needed to print. Enter the number by using 3 digits. For example, if you want a maximum number of invoices of 45, type 045 .
4. Click OK to save the changes.

Step 4: Save the changes to the report, and then exit Report Writer

1. On the File menu, click Microsoft Dynamics GP or Microsoft Business Solutions - Great Plains .
2. Click Save when you are prompted to save the changes to the report layout.
3. Click Save when you are prompted to save the changes to the modified report.

Step 5: Assign security permissions to the modified report

To assign security permissions to the modified report, use one of the following methods.

Method 1: Use security in Microsoft Dynamics GP 10.0

1. On the Microsoft Dynamics GP menu, point to Tools , point to Setup , point to System , and then click Alternate/Modified Forms and Reports .
2. In the ID box, type the Alternative/Modified Forms and Reports ID that is associated with the user ID that will print this modified report.
3. In the Product list, click Microsoft Dynamics GP .
4. In the Type list, click Reports .
5. Expand the Purchasing folder.
6. Expand the folder for the report that you modified.
7. Click to select Microsoft Dynamics GP (Modified) .
8. Click Save .
9. On the Microsoft Dynamics GP menu, point to Tools , point to Setup , point to System , and then click User Security .
10. In the User list, click a user ID.
11. In the Company list, click a company.
12. In the Alternate/Modified Forms and Reports ID list, click the ID from step 2.

Method 2: Use the Advanced Security tool in Microsoft Dynamics GP 9.0 and Microsoft Business Solutions – Great Plains 8.0

1. On the Tools menu, point to Setup , point to System , and then click Advanced Security .
2. If you are prompted, type the system password in the Please Enter Password box, and then click OK .
3. In the Advanced Security window, click View , and then click By Alternate, Modified and Custom .
4.

Follow the appropriate step:

• In Microsoft Dynamics GP 9.0, expand Microsoft Dynamics GP .
• In Microsoft Business Solutions - Great Plains 8.0, expand Great Plains .



     
5. Expand Reports , expand Purchasing , and then expand the report that you modified.
6.

Follow the appropriate step:

• In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP (Modified) .
• In Microsoft Business Solutions - Great Plains 8.0, click Great Plains (Modified) .



     
7. Click Apply , and then click OK .

Note By default, when you start the Advanced Security tool, the current user and the current company are selected. Any changes that you make affect the current user and the current company. However, you can select additional users in the Users area of the Advanced Security window. You can select additional companies in the Company Name area of the Advanced Security window.

Method 3: Use the Standard Security tool in Microsoft Dynamics GP 9.0 and in Microsoft Business Solutions – Great Plains 8.0

1. On the Tools menu, point to Setup , point to System , and then click Security .
2. If you are prompted, type the system password in the Please Enter Password box, and then click OK .
3. In the User ID list, click the ID of the user who you want to have access to the modified report.
4. In the Type list, click Modified Reports .
5. In the Series list, click Purchasing .
6. In the Access List box, double-click the report that you modified, and then click OK .

Note An asterisk (*) appears next to the report name.