Required posting accounts to build the check file in Payroll in Microsoft Dynamics GP

Applies to: Microsoft Dynamics GP 2015Dynamics GP 2013Dynamics GP 2010

INTRODUCTION


This article lists the posting accounts that are required to build the check file in Payroll in Microsoft Dynamics GP. 
If these accounts do not exist in the Payroll Posting Accounts setup, you will get the critical error in the build check file report:
Posting account is not set up for deduction code.
Posting account is not set up for benefit expense. 
Posting account is not set up for benefit payable. 
Posting account is not set up for pay code.
Posting account is not set up for gross pay.
Posting account is not set up for federal tax withholding. 
Posting account is not set up for state tax withholding. 
Posting account is not set up for taxable benefit expense. 
Posting account is not set up for taxable benefit payable.

More Information


The build process looks for any "ALL ALL" posting accounts for all payroll account types, even if you do not use theseaccount types. Make sure that all the types that are listed in the following table exist.
Payroll Account TypeDepartmentJobCode
Gross Pay (DR)ALLALLALL
Federal Tax Withholding (CR)ALLALLFED
ALLALLEFIC/S
ALLALLEFIC/M
ALLALLFICA/S
ALLALLFICA/M
State Tax Withholding (CR)ALLALLALL
Local Tax Withholding (CR)ALLALLALL
Deduction Withholding (CR)ALLALLALL
Employer's Tax Expense (DR)ALLALLFIC/SE
ALLALLFIC/ME
ALLALLFUTA
ALLALLSUTA
Benefit Expense (DR)ALLALLALL
Benefit Payable (CR)ALLALLALL
Taxable Benefit Expense (DR)ALLALLALL
Taxable Benefit Payable (CR)ALLALLALL
SUTA Payable (CR)ALLALLALL
FUTA Payable (CR)ALLALLFUTA
W/Comp Tax Expense (DR)ALLALLALL
W/Comp Tax Payable (CR)ALLALLALL
You can also try to run the "check links" process against the Account Master file in the Financial series.


Note These payroll account types should have a Job value and a Department value of ALL. This condition makes sure that no departments or jobs are missed or are added later. Even if a job and a department are set up for all the listed payroll account types, the generic "ALL ALL" types must also exist.