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Some products might not be available in your country or region.
Keep all your notes, clippings, sketches, photos, and more in one place that’s everyplace with OneNote.
OneNote syncs to your OneDrive and saves everything automatically, so you can view, update, and organize your notes from anywhere. Your Surface comes with OneNote pre-installed, and you can install OneNote on your other devices for free.
Take a quick note
Using Surface Pen (Surface Pro 4 version) or Surface Pen (Surface Pro 3 version) with your Surface 3, Surface Pro 3, Surface Pro 4, or Surface Book makes it easier than ever to capture your ideas in OneNote.
Click – Write – Done
When you’re signed in to your Surface, you can use your Surface Pen to open OneNote quickly, even from the lock screen.
When your Surface is locked:
Click the top button on your Surface Pen to open OneNote and quickly write a note that’s saved automatically. Press the power button to put your Surface back to sleep.
When you’re using your Surface:
Click the top button on your Surface Pen and OneNote opens to your latest notes. You can switch between OneNote and other apps you’re using.
No Surface Pen? No problem.
Even without a Surface Pen, OneNote is at your fingertips. Select the OneNote tile, open a new page in Recent Notes, and capture that thought.
Write once, read anywhere
You can install and use OneNote for free on PCs, Macs, iPads, and smartphones like Windows Phone, iPhone, and Android. OneNote keeps everything synchronized. See OneNote.com for more details.
For even more OneNote features, install or activate OneNote 2016. Check it out at OneNote.com/Download. With OneNote 2016, you can do things like record audio, create custom tags, work on notebooks in a group, and more.
Once you’ve used these features in OneNote 2016, your recordings, tags, and shared work are saved in your synced notebooks, too. Check out OneNote 2016 training to learn more about using OneNote 2016.
Touch-friendly radial menus in the OneNote app
While you’re working in the OneNote app, you’ll notice small round icons appearing near your notes, like these:
These icons show up whenever you select notes or objects on a page, select text or pictures, or do other things in your notebook. When you select these icons, a radial menu appears showing you a wheel of commands, based on what you have selected.
To open the radial menu, select the small round icon. What’s inside the circle depends on what you’re doing at the time.
The circle icon becomes the center of a radial menu, with commands that relate to what you're doing. Here’s the radial menu for working in a table.
Inside the radial menu, select a command, like Draw to switch to inking or Table to insert a table. Select an arrow on the outer ring to choose more commands for things like a tag style.
If the center icon is a back arrow, you can select it to return to the earlier menu.
For more info, see Use radial menus to display OneNote commands.
In OneNote 2016, use the Ribbon to find commands and settings quickly.
Find your notes when you need them
Open your latest notes
OneNote saves your Quick Notes to your notebook, ready for you to review and organize later.
Select the Grabber to open your list of notebooks. Recent Notes are at the top of the list.
In OneNote 2016
Quick Notes are at the bottom of the list of notebooks. If your list of notebooks isn’t pinned open, select the arrow next to the name of the current notebook to open the list.
With Surface 3, Surface Pro 3, Surface Pro 4, or Surface Book
To see your most recent note, click the top button on the pen while your Surface is unlocked.
Search your notes
Use the Grabber to find text in any of your notes. Select the Grabber, and in the search box, enter the text you want to find. You can search for text in all of your notebooks or in a specific notebook.
In OneNote 2016
Use the search box on the right side of the screen to search for your notes.
Many notebooks, all in OneNote
Create as many notebooks as you need. Use sections, pages, and tags to make things easier to find.
Everything in your OneNote app notebooks …
… are also in OneNote 2016.
Each Quick Note is its own page. You can drag any page into the notebook and section where it belongs.
Share your notes
Email a page
Share a notebook
To share a notebook, paste a link to the notebook into an email. Here’s how:
Right-click the notebook in the list of your notebooks, and select Copy Link to Notebook.
What people will see depends on the OneDrive settings for the folder the notebook is in. For info on setting permissions, see Share files and folders and change permissions.
Collaborate using OneNote 2013
In OneNote 2013, there are more ways to share. Open the File menu, and select Share to see your options.
When you invite people to a notebook, you choose who can view and edit the notebook.
Organizing a meeting?
If you’re organizing a meeting, you can collect everyone’s notes and record audio during the meeting and share it with others. For info, see Take notes in a meeting.
Don’t want to share?
Your notebooks are private until you decide to share them.
Add pictures, web clippings, and more
You can add pictures, webpages, and files to your notebooks. A link back to the source is included automatically. Here’s how:
To paste an entire webpage into your notebook, swipe in from the right edge of the screen, select Share, and select OneNote.
You’ll get a chance to preview the page before you send it to OneNote.
To paste a picture or text from the web into your notebook, select what you want to paste, press and hold (or right-click), and select Copy.
Then, in OneNote, press and hold (or right-click) and select Paste.
To copy a picture from your Surface Camera roll or from any location on your Surface or OneDrive: in the free OneNote app, open the page where you want the picture, select Insert, and select Picture.
Select the file location, choose the pictures you want to copy, and select Open.
In OneNote 2013
Open the Insert tab, choose the kind of thing you want to insert, and follow the prompts.
Clip the web, right to OneNote 2013
Take photos straight to OneNote
Use your Surface camera to take pictures and put them on a OneNote page. Capture the whiteboard from a meeting, a design idea for your next event, or an image for your travel notebook.
Open the radial menu, and select Camera.
Take one or more pictures, and select Insert all.