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You’ll see how to use a wizard or template to build a CV and how to adapt it for publishing on the Web. Discover how to lay out business cards so you can print your own unique design on perforated paper. Who knows, with a bit of luck and armed with this essential information, by the time you’ve finished you could be well on your way to finding your dream job!
Word’s CV Wizard and templates are one way of creating a CV but they’re not for novices – they use detailed formatting and if you’re not careful your work of art can end up looking a mess!
1. In Word97, select File, New and click the Other Documents tab. Choose the CV Wizard and then click OK.
2. Select each item in turn from the left of the CV Wizard window and then make your selections from the options in the right of the window. It’s a good idea to have the Assistant open on the screen as it provides useful information about each option.
3. Add all the headings you might need – it’s easier to delete excess headings later than it is to create new ones. If you’re unsure, include a dummy heading, which you can delete if you don’t need it. Use the last option in the wizard to finalise the order of the main headings for the CV. Click on Finish when you’re done.
4. Spend some time looking around the CV before you complete the details. With the Formatting toolbar visible (View, Toolbars, Formatting) select various items on the page, and notice that the Style area on the Formatting toolbar changes to show the style used for that item.
5. Select Table, Show Gridlines – many of Word’s CVs are created using tables and you can understand how they’re created if you can see where the table cells are. Select the Show/Hide button to display the hidden characters – these will help you see how everything is spaced.
6. Refer to the plan you have for your CV and calculate how many times you need to duplicate each item to give you sufficient containers for your data. To make them, select each item in turn, choose Edit, Copy, move to where you want the duplicate to appear and click on Edit, Paste.
Repeat this until you have created all the ‘containers’ you need for your own particular CV. Check the formatting carefully to make sure that the items you’ve copied are correctly formatted – if you need to change one, select the text to change and pick the correct format from the Style box on the Formatting toolbar.
7. Now you’re ready to type in your own details. Click on each prompt in turn and enter the information from your plan. When you’re finished, select Table, Hide Gridlines to remove the gridlines and click on the Show/Hide button to hide the markers.
Roll your own
While you might think that a template or a Wizard makes it easier to create a CV, this isn’t always the case.
1. Create a new document and then, from the General tab, select Blank Document and click on OK. Select File, Page Setup, click on the Margins tab and set the Right: and Left: margins to 1.5cm and click OK.
2. Select Tools, AutoCorrect, click on the AutoFormat As You Type tab, check the Borders box and click OK.
3. Press the [Tab] key twice to move across two tab stops and select an appropriate font and size – we used Swiss 721 BlkExt BT, but bold 14-point Arial will do just as well. Type the word CV or Curriculum Vitae and press [Enter]. Next, type three asterisks (***) and press [Enter] again. When you’ve done this you’ll then see a line of boxes appear across the page.
4. Press [Enter] followed by [Tab] twice, select a font and size (Times New Roman, 12 point is a good choice), enter your name and repeat the process for each line of your address, your phone and fax numbers and your e-mail address – don’t forget to press [Enter] between each. When you’ve finished press [Enter] twice.
5. To create a heading repeat step three, this time typing the heading text and creating the line across the page. Press [Enter] to add a space below this. To allow yourself to type more than one line of text you’ll need to temporarily move the left margin of the page by pressing [Ctrl] + [M] twice. Type all the information you have to go below this heading. When you’ve finished, press [Enter] twice and then [Ctrl] + [Shift] + [M] twice to return to the left margin.
6. Repeat step five for every major heading and the text that appears under it. Note that it’s important to return to the left margin before you create the line using the three asterisks – otherwise the line won’t appear the full width of the page.
Writing a perfect CV
Spell check your CV just before you print it!
Make sure you start sentences in your CV with verbs (action words).
Use bullet points for lists – they’re far easier to read.
Update old job titles – a Receptionist becomes the more impressive-sounding Customer Service Representative.
Draw attention to your specific achievements – use numbers for proof.
Tailor your CV to each individual job application you make.
Match your skills to the key skills the employer is looking for.
Use a text-only version of your CV inside an e-mail message.
Download Microsoft’s Avery Wizard 1.0 for Word from officeupdate. microsoft.com/ (look in the Word section).
This material is the copyright material of or licensed to Future Publishing Limited , a Future Network plc group company, UK 2004. All rights reserved.