Categorize and organize videos
With the combination of organization-wide channels and groups in Microsoft Stream, you can set up an area to organize and permission your videos to match your needs. Use the ideas in the provided scenarios and examples for potential strategies to use to organize your videos.
Groups in Stream are built on top of Microsoft 365 Groups. When you make a group in Stream, it creates a new Microsoft 365 Group that can be used across Microsoft 365, giving the group an email address, calendar, site, etc. If you already use Microsoft 365 Groups in your organization from Microsoft Teams, SharePoint, Yammer, Planner, etc., you can start using those groups in Stream right away.
Channels are an organization method for videos, but not a permission method. Channels don’t have any permissions on their own.
Companywide top-down sharing (few contributors, everyone can view)
Examples:
-
Messages from the CEO or other leaders
-
Human Resources information
-
Onboarding training for new employees
Characteristics:
-
Everyone in the company can see videos in this group (regardless of whether they've joined the group or not).
-
Only owners of group can contribute/edit videos.
-
You can further organize videos by adding channels within the group.
Setup:
Area
Access
Allow all members to contribute
Group
Public group
Off
Companywide collaborative team (anyone in org can join and add videos)
Examples:
-
Cross-company team working on open area or project
-
Interest group on a specific topic
-
Team or department that is happy to be open to the company
Characteristics:
-
Everyone in the company can see videos and channels in this group (regardless of whether they've joined the group or not).
-
Anyone can join this group without owner approval.
-
Owners and members can upload/edit videos.
-
You can further organize videos by adding channels within the group.
Setup:
Area
Access
Allow all members to contribute
Group
Public group
On
Companywide light weight curation (anyone in org can add videos)
Note: If you don't want users to create companywide channels, see Restrict companywide channels for information about how to set who can create companywide channels.
Examples:
-
Cross-company topics
-
Employee-created tips and tricks to do your job better
-
Employee-created informal training
-
Customer insights and learnings
Characteristics:
-
Only videos with Allow everyone in your company to view this video checked can be added to this channel.
-
Everyone in the company can see videos in this channel.
-
Everyone in the company can add/remove videos to/from this channel.
-
No second-level organization of videos within this channel.
Setup:
Area
Type
Channel
Companywide
Private top-down sharing (few contributors, many viewers)
Examples:
-
Messages from the department head
Characteristics:
-
Only members of the group can see videos and channels in this group.
-
Owners have to approve and/or add new members to the group.
-
Only Owners of the group can upload/edit videos.
-
You can further organize videos by adding channels within the group.
Setup:
Area
Access
Allow all members to contribute
Group
Private group
Off
Private collaborative team (approval to join)
Examples:
-
Any sort of team of people
-
Departments or divisions where everyone can contribute
Characteristics:
-
Only members of the group can see videos in this group.
-
Owners have to approve and/or add new members to the group.
-
Both Owners and Members of the group can upload/edit videos.
-
You can further organize videos by adding channels within the group.
Setup:
Area
Access
Allow all members to contribute
Group
Private group
On
See also
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