To create a calendar in Visio, start with the calendar template and use shapes to set up the time periods—for example, daily or yearly. Then drag shapes onto the calendar for events, reminders or notes, and configure them to include data about the occasions they represent.
The Calendar template is available in the Schedule category in Visio.
Create a calendar
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Click File > New, and then in the search box type Calendar.
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Click the Calendar template and click Create.
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From Calendar Shapes, drag the shape for the type of calendar you want, such as Day, Week or Month.
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In the Configure box that appears, specify the date range you want the calendar to cover, and set the other options, and click OK. Configure automatically fills the correct dates into the calendar days.
Add or change an appointment
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From Calendar Shapes, drag the Appointment shape onto a calendar day.
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Right-click the shape and select Configure.
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In the Configure box, specify the start and end time, and other information about the appointment, and then click OK.
To change the date, time or other information about an appointment, right-click it and click Configure. Then change the information as needed.
Tip: When you have the Shape Data box open on your drawing, you can also see and change appointment information for any appointment you click. To open the Shape Data box, right-click an appointment and click Shape Data. It stays open on your drawing until you close it or close the drawing.
Add or change a multi-day event
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From Calendar Shapes, drag the Multi-day event shape onto the day on which the event begins.
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Right-click the shape and select Configure.
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In the Configure box, specify the details, such as the ending date and place, and then click OK.
Add calendar art
From Calendar Shapes, drag a shape, such as Important, Celebration, Pushpin, or a weather shape, onto the day you want to mark.
Add text to the calendar
Double-click any shape on the calendar, including a day, appointment, event or art shape, to automatically create a text box, and add text. To edit the text later, double-click the day or shape again.
Add a thumbnail image of the previous or next month
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From Calendar Shapes, drag the Thumbnail month shape onto your drawing page.
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In the Shape Data box, specify the calendar options you want, and then click OK.
Create a weekly or multi-week calendar
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From Calendar Shapes, drag the Week or Multiple week shape onto the drawing page.
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In the Configure box that appears, specify the calendar options you want and then click OK.
Create a yearly calendar
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From Calendar Shapes, drag the Year shape onto the day onto the drawing page.
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In the Shape Data box that appears, specify the year that you want to display as a calendar, and other additional options and then click OK.