Create a signature for your email messages that you can add automatically to all outgoing messages or manually to specific ones.
Create an email signature
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Go to Settings
> View all Outlook settings > Compose and reply. -
Under Email signature, type your signature and use the available formatting options to change its appearance.
Note: You can have only one signature per account.
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If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.
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If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.
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If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message below.
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Select Save when you're done.
Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.
Manually add your signature to a new message
If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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Go to your mailbox and choose New message.
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Type your message, and then choose
> Insert signature at the bottom of the compose pane. -
When your email message is ready, choose Send.
Create or edit an email signature
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Go to Settings > Accounts > Signatures.
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Under Email signature, select New Signature.
Or, select the name of the signature from the dropdown menu if you want to edit it. -
Add and edit any text you want for your signature. You can also add images or change formatting.
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Select Save when you're done.
Under the email signature editing box, you can choose which signature or (No signature) you want to show up automatically for New messages or Replies/Forwards.
Manually add your signature to a message
If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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Go to your mailbox and choose New mail.
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Type your message, and then choose Signature and choose the signature you want to add.
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When your message is ready, choose Send.
