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A productivity guide full of tips and tricks for using Microsoft Teams, from the folks who build and use Teams at their work, every day.

You might think that the Teams team would be on Teams all day. And you’d be right! We’re addicted. But not everyone in Microsoft uses Teams all day like we do.

When we’re getting new people to join us in Teams, there are a few strategies we try:

1. Bring every conversation back to Teams.

They send us an email, we respond in Teams. They send us a chat, we respond in Teams. They stop by our desk, we respond in Teams… The last one was a bit of an exaggeration, but you get the point: always bring it back to Teams. Soon, it’ll be a habit, and people will realize that Teams is the best way to reach you.

When people realize that Teams is where the action is, they want to be a part of it, too.

2. Use @mentions to draw people in.

If you type @ followed by someone’s name, they’ll get a notification that you’re trying to reach them. When they come to Teams, they'll see your message and their own name lit up in bold. Most people on our team like to see their names in lights, so we use a lot of @mentions.

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Watch this video for more on @mentions.

3. Send links to active conversations.

One of the biggest benefits of Teams is that it's a central place for your team to talk things through and get things done. Channels are one of the main places that happens. But what do you do when something's being worked out (or has been worked out) in a channel, and someone's asking for the details? Send them a link to the channel, of course!

Clicking More options on a channel allows you to select Get link to channel.

To get the link, click More options More options button > Get link to channel.

4. Have all your meetings, files, and apps in Teams.

Teams is our workplace. It’s where everything happens: meetings, files, day-to-day conversations, project planning… all of it. When people realize that Teams is where the action is, they want to be a part of it, too.

There are a few ways you can make Teams the center of your team's universe:

  • If you schedule your meetings in Outlook, select Teams Meeting in the Outlook toolbar to make sure participants can join in Teams. It's a good habit, especially if anyone's remote or sharing their screen.

  • Share files in Teams. When you do, they'll show up in the Files tab of the chat or channel where you uploaded them. They'll also be listed when you select Files on the left side of Teams.

  • Lots of apps you already use, like Adobe Creative Cloud, OneNote, and GitHub are in Teams, too. Instead of opening each one individually, bring them into Teams.

Select More options on the left side of the app, then More apps to search the apps available for Teams.

Select More options More options button, then More apps on the left side of the app to find admin-approved apps you can use in Teams.

5. Invite people to your teams.

If you own a team in your organization, don't forget to add people to it. People in your org may stumble upon your team, but give them a nudge and add them yourself. Once you add them, they'll get a notification you added them, your team will show up when they log into Teams, and they'll see its activity in their activity feeds.

It's also a nice touch to post a welcome message to a new team member in the General channel, especially if you're trying to encourage participation. @ mention the newcomer and watch others chime in, too.

To invite people to join a team, look next to the team name in the list and select More options More options button > Add members.

Next: Teams and email, living in harmony

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